Scholarship Coordinator/Senior Scholarship Coordinator

Job Summary:

The Scholarship Coordinator/Senior Scholarship Coordinator coordinates the awarding and processes of nearly $5,000,000 in departmental scholarship awards each year by reviewing and interpreting the legal endowed gift agreements for over 900 department scholarship accounts to ensure compliance. The staff member is also responsible for executing internal audits of University scholarship awards to ensure compliance. This position is eligible for remote work on a hybrid basis. Remote work is not a right, but a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Duties/Physical Demands:

Coordinates the development of an annual report on University scholarship expenditures for University Advancement, the Provost, and College Deans. Acts as liaison with over 80 University departments and 20 outside organizations regarding the awarding of University scholarships. Responsible for processing over $250,000 in awards each year for the Paper Science & Engineering Foundation and over $1,000,000 in summer scholarships for graduate students. Responsible for processing, administering, and auditing the Miami Access Fellows program. Organizes and manages Google folders/access for over 900 scholarship funds. These folders are used to disseminate scholarship fund balances and procedures to departments and outside organizations. Creates and runs reports for departments as needed. Ensures all departments complete a nomination or expenditure plan each year (funds over $999), which often involves multiple points of contact. Responsible for setting up new funds in Banner. Audits (SQL, Access, VLOOKUP) over 2200 funds and inactivates funds as appropriate. Works closely with University Advancement to ensure the set up of funds is in line with the donor’s intent. Annually awards over 200 non-renewable funds to students which requires creating/running reports to determine eligibility. Processes RedHawk Replacement report which replaces institutional scholarships with donor funds ($2,000,000+). Calculates and awards outside organization scholarships/waivers. Provides student data (multiple times throughout the year) via external organizational portals. Responsible for processing requisitions for scholarships, fellowships, and stipends. Responsible for maintaining various files, including student and scholarship files. This responsibility includes record retention as well as general maintenance and care. Develops and maintains department policies and procedures related to the administration of scholarships. Assists students, parents, faculty, and staff with financial aid questions including scholarship eligibility and status. Functions as a backup for other scholarship staff when they are unavailable. Also serves as a backup Counselor assisting with processing, meeting with families, and presentations. Performs other duties as assigned

Minimum Qualifications:

Three years experience in a financial aid or equivalent office. Associate's Degree with one year of experience or a Bachelor’s Degree.

Desired Qualifications:

Desired qualifications include knowledge of financial aid and experience with the Banner system.

Knowledge, Skills and Abilities

Strong communication skills, excellent interpersonal, organizational, and planning skills, proven customer service skills, excellent data entry, effective presentation skills, and the ability to work cooperatively with others. Attention to detail, accuracy and problem-solving skills are essential.

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Benefits Eligible: YES