Coordinator (CAD/CAFM Specialist)

Job Summary

The CAD/CAFM Specialist is responsible for carrying out tasks associated with maintaining CAD architectural as-built drawings, CAD floor plan creation and/or migration, as well as CAD and space data validation and maintenance efforts for FAS’ portfolio of 300+ buildings and approximately 10 million gross square feet.

Auto req ID

61673BR

Job Code

405012 Admin Professional (N)

Department Office Location

USA - MA - Cambridge

Business Title

Coordinator (CAD/CAFM Specialist)

Sub-Unit

Administration and Finance

Salary Grade

056

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

At least 5 years of related work experience; or equivalent combination of education/experience.

Drafting experience and proficiency in the use of AutoCAD, Microsoft Excel, Windows Explorer/file management, and a solid working knowledge of relational database concepts.

Ability to interpret architectural and construction documents and electronic files.

Additional Qualifications and Skills

• Bachelor's degree in Facilities Management/Planning, Architecture, Engineering, or related field preferred.
• Experience using CAFM information systems highly desirable.
• Experience using Microsoft office suite, including Sharepoint and Teams desirable.
• Strong analytical skills with attention to detail; effective organizational and information cataloging skills.
• Excellent customer service, professional manner, strong oral communication, problem-solving, and teamwork skills.
• Ability to prioritize job responsibilities, take initiative contacting people for information, and work independently.
• Knowledge of higher education space use standards (FICM), and experience in academic/higher education environment preferred.

Additional Information

IMPORTANT NOTE: To be considered for this position, applicants must submit a cover letter and resume.

All formal written offers will be made by FAS Human Resources.

Department

Office of Physical Resources and Planning

Pre-Employment Screening

Criminal, Identity

Schedule

9-5 M-F

Job Function

Facilities, General Administration

Position Description

The CAD/CAFM Specialist is responsible for carrying out tasks associated with maintaining CAD architectural as-built drawings, CAD floor plan creation and/or migration, as well as CAD and space data validation and maintenance efforts for FAS’ portfolio of 300+ buildings and approximately 10 million gross square feet.

Essential Tasks:

• Assume CAD management responsibilities for the accuracy and organization of architectural as-built drawings.
• Conduct field audits to validate and update the accuracy of current conditions of CAD drawings and associated space information (e.g., physical alterations, room numbers, space use, departmental/program assignment, space occupant).
• Perform drafting work in AutoCAD work and utilize Centerstone’s CAD tools, maintaining existing and implementing new/revised CAD floor plans and associated space data into the Centerstone system. Much of the process will involve collecting and analyzing CAD files, alteration, and capital project documentation, adding/editing/updating space polylines and architectural layouts to produce as-built floor plans that reflect existing conditions and conform to established standards (e.g, layer, linetypes, text, title blocks, file naming/organization standards, etc.).
• Perform necessary space data validation and updates in Centerstone (for gross square footage calculations, room numbers, space use, department/program assignment, occupants, etc.) by conducting field audits, coordinating with project and building contacts, assisting with space surveys, and utilizing system tools and reporting.

Additional Tasks include:

• Assist with development and documentation of standards and procedures associated with managing CAD and associated space data in the Centerstone system.
• Perform document management activities related to CAD file organization.
• Maintain an efficient work order record-keeping system for tracking building alterations, field surveys, work in progress, and completed tasks.
• Gross Area Audits – analyze and validate building areas, according to FICM standards; document and produce gross area reports.
• Carry out ad-hoc requests related to creating, updating, and providing CAD drawings, CAD layouts, and space information.
• Conduct training and provide support for other CAD and Centerstone users.
• Continuously enhance knowledge base of CAD and Centerstone environments to ensure success in carrying out responsibilities of position.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

Hybrid office environment: this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.

COVID Vaccine Policy: The University requires all Harvard community members to be fully vaccinated (primary series) against COVID, as detailed in Harvard’s Vaccine & Booster Information . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)