Administrative Coordinator - Office of the Dean of Academic Affairs

Posting Details

Posting Details

Title
Administrative Coordinator - Office of the Dean of Academic Affairs

Posting Number
S01096JP

Department
Dean for Academic Affairs

Job Summary

The Administrative Coordinator provides essential support to two major areas in the Office of the Dean for Academic Affairs. The Administrative Coordinator provides all logistical, data, and administrative support related to pre-major advising, in partnership with the associate dean for faculty recruitment and pre-major advising. In addition, the Administrative Coordinator will also provide ongoing support for grant processing specifically the INBRE grant as well as other grants working in partnership with the office of sponsored research and the controller’s office. The Administrative Coordinator provides ongoing and project-based oversight of and support for administrative needs in the Office of the Dean for Academic Affairs.

Responsibilities for these roles include:

• Providing logistical, data, and administrative management for pre-major advising in partnership with the associate dean for faculty recruitment and pre-major advising, Registrar’s Office staff, Student Affairs staff, and others as appropriate.
• Processing expenses and purchases related the INBRE grant.
• Coordinating with principal investigators (PIs), grant-funded staff, and department administrators on grant expenses and related administrative needs.
• Collaborating with the Office of Sponsored Research and the Post-Award Grants team within the Controller’s Office on INBRE grant-related questions, support, and reporting.

Hourly range for this position is expected to be: Minimum $20.00 – Maximum $25.00/ per hour

Education/Skills Requirements

Required:

• High School Diploma or GED equivalent
• Ability to exercise initiative and good judgment in execution of duties
• Excellent time management skills
• Superior customer service skills working with various department, colleagues, and team members
• Organizational project management skills
• Oral and written communication skills
• Ability to work across various offices to accomplish daily tasks

Preferred:

• Bachelors degree

Experience Requirements and/or Equivalents

Required:

• Minimum 2 years’ office experience,

Preferred:

• Experience in an academic setting
• Proficiency in Microsoft Word, Excel, Forms; Experience with Microsoft OneDrive, Zoom, Teams, Polaris, and Canvas strongly preferred.
• Familiarity with grant processing

Standard Work Days and Hours

• This position is full time year round working 37.5 hours/week, 52 weeks/year.
• Regular work schedule is between 8:30 – 5:00 (This schedule can be discussed with supervisor).

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift
First Shift

Employment Category
Full Time Year Round

FTE
0.94

Benefits Eligible
Yes

Pay Type
Hourly

Background Check Package Requirements
Faculty/Administrative

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No

Is a pre-placement physical required for this position?
No

Posting Date
04/21/2023

Applications Accepted Until

Open Until Filled
Yes

Type of Posting
Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this position?
   • Indeed.com
   • Chronicle of Higher Education
   • Diverse Issues in Higher Ed
   • Facebook
   • Glassdoor
   • Google Search
   • HigherEdJobs.com
   • InsideHigherEd.com
   • LinkedIn
   • Twitter
   • MANP
   • Maine Job Link
   • LiveandWorkinMaine.com
   • Employee Referral
   • Bowdoin College Website
   • Radio Ad
   • TechMaine
   • NCAA
   • CASE
   • Other
2. If you answered Employee Referral or Other, please specify here:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter

Optional Documents