Associate Registrar

This work involves supervision of professional and classified staff, work- study students and the implementation registration and records technologies and ongoing development of the Student Information System. (Banner)

Essential Duties and Responsibilities

• Plan, manage and direct the activates of the Office of the Registrar. 
• Veterans Coordinator/ Certifying Officer 
• Assist the University Registrar in developing the operating budget and maintain control of budgeted expenditures.
• Maintain and archive student academic records and University enrollment data. 
• Produce and distribute official University statistics for internal, state, and federal reports. 
• Coordinate the implementation of upgrades to Banner Student Module Applicants with the Department of Information Technology and Institutional Research. 
• Help coordinator the implemental of Degree Works, with the Degree Audit Coordinator and Associate Registrar. 
• Serve on internal academic committees to represent the Office of the Registrar (Student Orientation, Academic Standards, NCATE Assessment) 
• Provide accurate information to parents, students, staff, administrators, and the general public regarding the University policies as they relate to the Office of the Registrar. 
• Other duties as assigned supervise: 
• Academic records production, maintenance, storage and security.
• Grades and grade changes: Major changes
• Master Course Inventory and Class Withdrawals. 
• Enrollment verifications and certifications.
• Transcript requests and production    
• Document imaging of Academic Records. 
• Preparation of official enrollment reports. 
• Review, update, change or deletion of policies related to Registration and Student Records as approved by the University Senate and/or the CSU Board of Trustee. 
• Attendance at local, state and national conference.
• Review and revision of office procedures. 
• Training and evaluating staff performance.
• Maintenance of open communications with staff, students, parents and administration. 
• Other assigned duties as assigned. 
• Required knowledge, Skills, and Abilities: 
• Working knowledge of computers, database, spreadsheets and word processing. Knowledge of Microsoft Office Professional Suite. 
• Knowledge of management practices in college or university setting. 
• Knowledge of university registrar operations. Knowledge of enrollment and registration trends. 

Minimum Qualifications

• Bachelor’s degree from an accredited college or university
• Two years of supervisory experience or 2 years of higher education experience. 
• Strong experience with word- processing and spreadsheet software programs, experience with online registration and record database system. 
• Excellent communication and interpretation skills; ability to make decision within established polices, ability to work calmly and professionally with a wide variety of personalities 
• Ability to manage projects and responsibilities simultaneously under pressure.