Senior Administrative Assistant
- Employer
- Dallas College
- Location
- Texas, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 9, 2023
View more
- Position Type
- Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Student Activities & Services
- Employment Level
- Administrative
- Employment Type
- Full Time
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Weekly Work Hours
40
Compensation Range
Staff Range N05 Hourly
Hourly Rate
$25.48 Hourly
FLSA
United States of America (Non-Exempt)
Position Type
Staff
Essential Duties & Responsibilities / Required Knowledge & Experience
Position Summary
Provides advanced administrative level secretarial and clerical services to staff, faculty, and students. Maintains official college records and executes administrative policies as determined by organization and/or Dallas College guidelines, policies, and procedures.
Required Knowledge, Skills, and Abilities
- In a fast-paced, constantly changing environment, must be able
to handle a large variety of duties relating to organization or
assigned area of responsibility and to work with all levels of the
organization to meet the vision, mission and goals of the
department and Dallas College.
- Must be able to handle sensitive and extensive confidential
data; organize and priority work assignments to ensure timelines
and due dates are met.
- Must be able to coordinate and facilitate solutions with
internal/external stakeholders and constituents, within delegated
range of authority.
- Must be able to prioritize and/or change work assignments as
needed to meet new established deadlines.
- Ability to manage a filing system, track incoming and outgoing
correspondence and coordinate office procedures.
- Within a diverse, multicultural organization, must be able to
embrace the diversity of staff, faculty, students, and other
individuals within/outside the organization.
- Must be able to cultivate and maintain strategic alliances with
key stakeholders within and outside the organization.
- Able to work independently and in a team environment to ensure
that projects are completed in a timely manner.
- Able to analyze and evaluate information/situations and
facilitate or recommend reasonable solutions.
- Demonstrated analytical and organizational skills.
- Ability to effectively use a variety of software and
information systems to input/retrieve and/or manage data.
- Must be ethical and uses integrity when communicating and/or
interacting with all individuals within the Dallas College network
community.
- Must be able to use a variety of communication skills to convey
information to individuals internal/external to the
organization.
- Must have excellent customer service skills.
- Responsible for administrative support of senior managers and
executives involving the management and operation of the office and
the execution of processes, policies, and procedures according to
organizational guidelines and district policies/procedures.
- Creates a positive, professional, service-oriented work
environment by supporting diversity and the mission and values of
the organization.
- Responsible for scheduling meetings, coordinating travel
arrangements, calendar management, expense report management and/or
composing routine correspondence.
- Depending on assigned area of responsibility, duties may
include but not limited to, providing support to faculty, staff and
students related to preparation of contracts, development of class
schedules, room assignments, preparation of periodic and special
reports, etc.
- Maintains confidentiality when dealing with sensitive
information.
- Participates in professional development activities to enhance
job knowledge and stay up to date on changing trends and technology
associated with assigned area of responsibility.
- Works closely and effectively with diverse stakeholders and
constituents internal and external to the organization and the
Dallas College network community, keeping them well informed of
upcoming events, commitments, etc., and follows up
appropriately.
- Within area of responsibility, may act as liaison and/or
primary resource for faculty, staff and/or students in areas
relating to program information, enrollment process, tuition
reimbursement, campus services, and with other public and/or
private organizations regarding campus services, internal/external
requests for information which may include the research,
analyzation, and summarization of data from files and records,
etc.
- Develops and maintains complex, highly confidential information
such as problem/disciplinary actions, recommendation letters,
evaluations, grades, and other material on behalf of the
organization.
- Keeps abreast of all organizational changes.
- Undertakes projects and exercises sound judgement in the
preparation of correspondence, reports and presentations.
- Responsible for inventory and maintenance of office
equipment.
- Attends meetings, sits on committees and/or councils on behalf
of management or the organization.
- Uses excellent interpersonal, oral, and written communication
skills when interacting with diverse multicultural individuals
within the Dallas College network community.
- Proficient in the use of email and Microsoft Office Suite. May
monitor budget and/or supervise assigned personnel.
- Completes required Dallas College Professional Development
training hours per academic year.
- Performs other duties as assigned.
Normal physical job functions performed within a standard office environment. Requires in-person interaction and coordination of work with other employees, students, external clients, partners or customers and/or immediate access to equipment, documents, or other information located only in a College workspace. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.
Minimum Qualifications
- Associate's degree plus two (2) years of administrative work
experience or four (4) years of administrative work
experience.
- Official transcripts are required.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.
Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression. Dallas College complies with the Americans with Disabilities and Veterans Act.
Applications DeadlineMarch 30, 2023
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