Assistant Director of Recruitment, MBA-P

Assistant Director of Recruitment, MBA-P

Posting Number: R0004983
Location: Portland CampusSalem Campus

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Position Summary:
Willamette University is accepting applications for a full-time Assistant Director of Recruitment MBA-P.

The Assistant Director of Recruitment is responsible for lead and application generation, as well as inquiry management in the MBA for Professionals programs at the Atkinson Graduate School of Management. Serving as an admissions recruiter and counselor, this position is responsible for identifying, contacting, and maintaining relationships with prospective students from the point of inquiry through matriculation. In addition, this individual maintains application files and inquiry records, plans on-campus and off-campus programs, and conducts business outreach, which includes participation in networking events, sponsorships, professional association meetings, and conferences. This position works collaboratively with the Director of Recruitment MBA programs, the Dean of Graduate Admissions, as well as the full-time, Early Career/Career Change Admissions team to meet enrollment goals. This position has the option to based in Salem or Portland Oregon.

This position is enrollment-driven and student-focused. It involves a regular, cyclical schedule and application deadlines with uncommon opportunities for extended breaks or absences. Its responsibilities are varied and will require a flexible schedule to accommodate required work on some evenings and weekends.

Networking, relationship management, and lead generation are among the core responsibilities of this position. Effective candidates will be required to frequently communicate with students, faculty, staff, alumni, and other external audiences. Strong interpersonal skills, verbal and written communication skills, professional comportment, and team-orientation are essential for success. Program planning and management experience will also be utilized. The candidate will be required to operate alone on routine work and assignments. Effective implementation and knowledge of trained procedures will be required. Moreover, the candidate will be responsible for efficient use of time, learning and utilizing specialized software, and University policies and procedures. Ethical behavior and strong professional judgment must be routinely demonstrated.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DESCRIPTION

Recruitment

• Serves as the first point of contact for prospective MBA students by providing program, application, and admission information through in-person meetings, telephone calls, electronic communications, social media sites, and personal correspondence.
  
• Generates prospective student interest and leads through on-campus and off-campus recruitment activities, including informational presentations, one-on-one meetings, receptions, business forums, employment and career fairs, company site visits, and participation in business associations and organizations.
  
• Plans and executes recruitment programs and events, both virtual and in-person.
  
• Coordinates and manages prospective student class visits.
  
• Assists with managing communication workflow related to recruitment and yield activities.
  
• Works with Atkinson's Director of Marketing and Willamette's AVP of Marketing to develop web and media content, including recruitment publications and correspondence. Maintains and manages publication inventory.
  
• Inputs and maintains CRM records for prospective and current students, employers, and alumni.
  
• Monitors application outputs, changes, and trends. Reports lead generation activities on a weekly basis.
  
• Demonstrates functional knowledge and understanding of financial aid and scholarship application processes.
  
• Exercises exceptional professional judgment and ethical behavior in interactions with prospective students and community members.
  
• Protects and properly utilizes University resources and monies.
  
• Demonstrates a high level of self-motivation and direction. Proactively addresses and reports issues, problems, and inconsistencies in recruitment and admission processes.
  
• Creates and maintains a strong and active professional network.
  

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Application Management

• Creates and manages application files. Collects required credentials and application materials from prospective students and catalogs their receipt. Frequently monitors individual student progress and attrition throughout the application process.
  
• Manages and routinely updates and maintains records in Slate, Willamette University's system of record.
  
• Regularly communicates with prospective students regarding their application status.
  
• Drafts application summaries and reports.
  
• Works closely with the Director of Recruitment for MBA Programs and Dean of Graduate Admissions to ensure a high-level of service to prospective students.
  
• Strongly demonstrates the ability to work with confidential information. Ensures and safeguards University compliance with Federal laws and statutes pertaining to student records.
  
• Works with prospective students, Director of Recruitment MBA Programs, and Senior Associate Dean of Atkinson to gather required information and documentation related to transfer credit articulation.
  

Admission

• Updates student files and electronic records after admission.
  
• Coordinates with University departments—Financial Aid, Health Center, Registrar's Office, Student Accounts, etc.—to ensure timely receipt of required information and documentation for admitted students.
  
• Assists with the planning, organization, and execution of new student orientation programs and Career Connections Conference throughout the year.
  

Interdepartmental

• Participates actively as a member of the Atkinson Graduate School of Management admission team. Makes positive contributions to discussions related to recruitment, admission, student enrollment, and departmental budgets.
  
• Assists and supports the recruitment activities of any Atkinson Graduate School of Management program as assigned.
  
• Protects confidential information in interactions with faculty, students, staff, alumni, donors, and any other unauthorized person or group.
  
• Works with Atkinson's Director of Marketing and Willamette's AVP of Marketing to develop and refine marketing and communications campaigns designed to drive demand and lead generation for the MBA programs. Helps identify, coordinate and execute communications needs throughout the recruitment and admissions pipeline, with a focus on consistency and effectiveness in messaging.
  
• Performs other duties as assigned.
  

MINIMUM QUALIFICATIONS

• BA, BS, or BBA required; MBA from an AACSB accredited institution preferred.
  
• Two or more years of knowledge of, and/or experience with, personal selling, integrated marketing communication strategy, enrollment management, college admissions, and management education working in an admission operations, marketing, public relations or other related fields.
  
• Strong computer skills: Microsoft Word, Excel, Windows, and experience with data entry for computerized information systems. Experience editing and maintaining web pages. Willingness and ability to learn new technologies associated with the job.
  
• Ability to accurately input, maintain, collect and monitor database information and hard copy files.
  
• Excellent oral/written communication and interpersonal skills. Excellent customer service skills and the ability to interpret and explain policies, procedures, and programs to a broad constituency.
  
• Strong organizational, time management, event planning skills. Able to effectively manage multiple projects and tasks in an effective manner consistent with all Atkinson School and University policies and procedures.
  
• Ability to exercise discretion, maintain confidentiality, make independent, sound decisions and utilize good judgment.
  
• Ability to work weekends, evenings and travel overnight for extended periods of time. May include regional, national or international destinations where travel by air, car or other modes of transportation may be necessary.
  
• Ability to work independently and work collaboratively as a member of a team, as well as establish and maintain harmonious relations with staff, faculty, students, prospective students, alumni and others in a manner that positively portrays the University and its programs, personnel and philosophy.
  

Salary: $65,296

Applications will be reviewed beginning March 27, 2023.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume
  

​Incomplete applications will not be considered.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Portland-Campus/Assistant-Director-of-Recruitment--MBA-P_R0004983

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.





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