Executive Director of Sponsored Programs

Details:

Posted: March 7, 2023
Level: Management / Confidential (Manager 3)
Hours: Full-time, 40 hours per week
Closing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, April 5, 2023.

Location:

CT State Community College
185 Main Street
New Britain, CT 06051
**This position is not remote**

For more information, please click on the college to be directed to their website.

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

The CSCU system commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date:

Summer 2023

Position Summary:

The Executive Director of the Office of Sponsored Programs (OSP) will develop and implement a strategic agenda for CT State and the twelve (12) legacy campuses to secure and manage extramural funding and elevating the profile of grant writing and acquisition activity through the college; coordinate the pursuit of funding opportunities that contribute to the college's priorities and commitment to academic excellence in teaching and learning and acquire resources to support innovative activities, support for students, and infrastructure; and, contribute to the pre-grant awards process to help ensure compliance with and dissemination of sponsored agency programmatic policies, guidelines, rules, and regulations, primary for major ($50,000 or more annually) multi-year grants across campuses and/or region, college-wide.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)

Minimum Qualifications:

Incumbents are required to have demonstrated advanced knowledge and abilities in the following:

• Master’s Degree in business, public administration, or related field or an equivalent combination of education/experience.
• Minimum of five (5) years of administrative experience in leading a sponsored program or grant development office, preferably in a college environment.
• Demonstrated success in working with internal and external constituencies to promote development of program innovations and strategic partnership opportunities.
• Demonstrated strong decision-making skills and initiative.
• Developed and maintained effective working relationships with a diverse range of constituents both internal and external to a college or organization.
• Documented evidence of adaptability to changing priorities.
• Able to maintain a positive, effective, and professional approach to problem solving.
• Has strong analytical reasoning, budgeting, and forecasting abilities.
• Have excellent oral, written, and interpersonal communication skills.
• Must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and students.
• Excellent oral and written communication skills along with strong information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.).

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• Documented experience with sponsored programs administration.
• Two (2) years of experience in contract negotiation for diverse types of sponsored program agreements.
• Three (3) years of supervisory experience.
• Evidence of successful grant writing and development to federal agencies (e.g. NSF, DOL, DOE, etc.) in support of faculty driven projects and/or institutional strategic priority initiatives.
• Record of successful grant writing and development with private or corporate foundations in support of higher education, community colleges in particular.
• Advanced training or certification related to sponsored-programs administration or nationally recognized professional certification.

Example of Job Duties:

Under the direction of the CT State College Executive Vice President for Strategic Partnerships and Enterprise Performance, the Executive Director of the Office of Sponsored Programs (OSP) is responsible for providing leadership for an effective and efficient Office of Sponsored Programs, including staff growth and development, budget management, policies, and procedures development, and other duties as assigned:

• Proposes, evaluates, and implements new models and initiatives that are aligned with CT State strategic priorities and will lead to significant expansion of CT State programs and services on campuses, regionally and statewide by strengthening and developing grant funded and special funding initiatives in partnerships with institutions, agencies, industry, and other organizations across the state.
• Identifies and pursues multi-institutional grants and in developing pre- and post-award procedures to ensure consistency across the CSCU system in collaboration with the CSCU Director of Strategic Initiatives, Sponsored Research and Outreach.
• Oversees pre-award activities that will include project concept development, identification of funding sources, proposal and budget development, submissions, approval processes, and award negotiations, including award negotiations and management (both financial and non-financial), reporting, cash management, compliance, subcontracting, and award closeout.
• Leads all external funding opportunities across the college from all sources (corporate, foundation, federal, philanthropic), with a clear focus on growing industrial/workforce partners.
• Acts as the Sponsored Program Office liaison to community organizations, government agencies, and teams involved with the development and administration of projects and proposals.
• Supervises and works with grant development officers in performing grants activities and assists the college with obtaining and maintaining external funding.
• Chairs a Sponsored Program Council (comprised of Grant Administration Officer, EVPs, VPs and Provost) that reviews and interprets requests for proposals and funding guidelines from government agencies and foundations to determine if appropriate for college and how best to respond and comply.
• Provide critical and timely support to administrators, faculty, staff, and students in all phases of award preparation and grant management. This includes ensuring that there are clear, inclusive, and transparent grant policies, procedures, and organizational structure for pre -award and post-award that delineates the role of all the various units involved.
• Provides oversight of procedures and guidelines for gathering research and maintaining a data base necessary for setting priorities for pursuing grants and reporting requirements/institutional resources commitment and maintains necessary records, files, reports, databases, and resource materials pertinent to Office of Sponsored Program activities.
• Serves as the chief administrator for developing outlines, timelines, staffing, budgets, and college boilerplate templates for grants according to funding guidelines and serves as resource for editing and organizing grant documents.
• Interfaces with campuses and CT State administration (including with Procurement Services, Human Resources, Information Technology, Budget Office, Academic Affairs Office, Asset Management, Business Services, Payroll, and Legal) to help ensure post award compliance with sponsored program requirements, CSCU and CT State policies, and all applicable federal provisions in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).

In addition to the accountabilities listed above, the incumbent is required to carry out the essential duties of: Attendance and participation at convocation and commencement ceremonies; Service on assigned committees and task forces; Attendance and participation at committee, staff, informational and professional meetings. These may involve attendance at evening or weekend events.

This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.

Starting Salary:

Anticipated Salary; $109,196 - $136,495 (midpoint) approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans ; and many choices for comprehensive health insurance . You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.

Application Instructions:

To apply you must submit a cover letter and resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Nicholas D'Agostino Director of Equal Employment Opportunity Ndagostino@commnet.edu

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F