ADMINISTRATIVE ASSISTANT-FACILITIES

Provide direct administrative support to the Directors of the various departments within the Office of Facilities in the assimilation of data and preparation of documents. Maintain records and files and process a variety of College procedural and operational forms. Schedule appointments and arrange meetings; process financial transactions and provide assistance with the operation of the Customer Care Center when needed or directed.

Supervision: This position reports to the Administrative and Financial Operations Coordinator.

Essential Duties:

1. Provide administrative and secretarial support for the Directors of the various departments within the Office of Facilities.
2. Compile information, prepare reports; maintain files and records and provide necessary documents for staff members' use. Assimilate, process, and maintain a wide variety of payroll, personnel, purchasing and other College operational forms.
3. Assist with the processing of financial transactions as directed by the Administrative and Financial Operations Coordinator using the on-line financial system. Purchase supplies and process orders.
4. Provide support and assistance with telephone requests, service requests and dispatching as necessary or directed.
5. Attend staff meetings and take minutes; recommend to supervisor methods for improvement of workflow and other departmental service/operational enhancements.
6. Assist in ensuring confidentiality and security of office, facilities, and records.
7. Participate in special projects as assigned.

Qualifications:

Associate’s degree and two years’ experience in a higher education, property, facilities, maintenance or construction environment or the equivalent combination of education and experience; strong knowledge of Microsoft Office software applications, highly organized and attentive to detail and processes, and the ability to work independently with minimal supervision. Candidate must demonstrate the ability to effectively work and interact respectfully within a diverse and inclusive environment and demonstrated outstanding customer/client service skills.

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor and outdoor environment. The incumbent will be required to use a personal computer and associated equipment. The incumbent may be required to visit indoor and outdoor work sites resulting in the need to walk or drive or make alternative travel arrangements. The incumbent may be required to work nights and weekends in certain circumstances.

Application Instructions:

Interested applicants must apply online at ithaca.edu/jobs and attach a resume and cover letter. Questions about online application should be directed to the Office of Human Resources at humanresources@ithaca.edu. Screening of applications will begin immediately.

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including work/life balance, generous paid time off policies, career-enhancing trainings, educational benefits, and opportunities to give back to the community. Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community. For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness”.

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

About Us
At Ithaca College, a comprehensive residential campus community of 6,500 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at http://ithaca.edu