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Administrative Specialist II

University of Florida
Florida, United States
Salary Not Specified
Posted date
Aug 25, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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Administrative Specialist II Job Description:
The Institute for Child Health Policy (ICHP) at the University of Florida is seeking a qualified and
enthusiastic individual to coordinate work for a large, state-wide external quality review project (Texas
EQRO). This individual will work in a team setting monitoring and coordinating project planning, working
with Team Leaders to ensure tasks and activities by all project staff are on schedule. This individual
keeps the team apprised of related initiatives, updates, projects, and programs. This individual will
communicate with faculty and staff as well as other internal and external constituencies.

40% Coordinates various administrative needs for Texas Project teams related to unit deliverables and
special projects, as they arise. This includes maintaining timelines and work plans for in-house and
outbound deliverables, and monitoring progress to ensure that any issues are discussed and action
points are created. Responsible for managing the Texas Projects time allocation process for Texas
EQRO project staff. Assist the Administrative Core supervisor with managing various aspects of and
coordination of annual out-of-state forum and workshops. Tracks and facilitates the completion for all IRB
renewals for Texas projects. Assists with generating monthly deliverable invoices and reports to serve as
a back up to the Administrative Core supervisor. Meets regularly with the Texas Project team leaders,
research coordinators, and the Administrative Core team leader to provide deliverable timeline updates.
This position also includes responsibility for organizing team meetings and attending meetings to record
minutes and track deliverable updates.

45% Supports the Administrative Core team leader to facilitate recruitment, supply purchases,
computer purchase, service requests and travel for the project. Coordinates personnel activities for Texas
Projects by completing personnel request forms and assisting with writing position descriptions.
Coordinates on boarding and orientation of new staff by ensuring that workstation is ordered, set up and
appropriate software installed. Coordinates with the Administrative Core team leader to work with outside
vendors and UF purchasing to arrange contracts and ensure that requisitions and other paperwork are
properly completed. The individual in this position will also coordinate and attend regularly scheduled
project management meetings with Texas Project teams and Administrative Core Team leader.

10% Provides administrative support directly related to research activities to support the completion of
Project deliverables. This includes the provision of literature searches, data validation/certification and
quality assurance activities for team deliverables, review of reports and general administrative support as
requested by Texas Project teams to assist with deliverable completion.

5% Other administrative tasks as assigned by the Administrative Core team leader to support Texas
Projects. Expected Salary:

$44,700 - $51,400

Minimum Requirements:

Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:
Bachelor’s degree in a health sciences-related program and three years of relevant experience working
in an administrative capacity within an academic setting.Knowledge of the University of Florida, State and Federal rules, regulations, policies and procedures
pertaining to extramural grant and research contracts. A comprehensive knowledge of the College of
Medicine administration procedures and practices. Ability to act as liaison and interact with
professionals from various agencies, faculty, staff and university level contacts.
Proficiency with Microsoft Office and Adobe, Web navigation tools and programs, and general computer
functioning. Strong written and verbal communication. Ability to work independently and ability to
collaborate with faculty and staff at multiple levels. Bilingual Spanish speaking desirable. Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This is a time limited position.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's

Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: Enter health assessment requirements here... "Yes" or "No"

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