Administrative Assistant

Administrative Assistant

Work Location: Fredericksburg - 630
Hiring Range: $16.70-$20.87 per hour, state benefits do not apply
Full Time or Part Time: Part Time

Job Description:


Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a part time-Administrative Assistant (AOS III) to support the office of Marketing & Recruitment. The successful candidate will provide general administrative support for the Director of Marketing & Recruitment, which include maintaining the department's marketing and recruitment calendars, maintaining up-to-date vendor list and key contact information, scheduling meetings, preparing agendas and minutes, processing travel requests and reimbursements, purchasing and procurement support, maintaining departmental budgets, preparing, and responding to emails and communications on the Director's behalf, and other administrative tasks as needed.

Communicating with other departments as needed to support college wide marketing needs including promotional materials and event promotion information. Maintaining a source list to support college wide marketing purchases. Support formatting and maintaining mailing lists as needed based on vendor requirements. Support submitting event information to community calendars as required. Track and maintain college sponsorships and expenses. The successful candidate may also assist other members of the Marketing & Recruitment team as required.

Must be willing to travel to other locations as needed, which includes Fredericksburg, Locust Grove, Culpeper, and Stafford.
Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.

Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Johnathan Scheiterle by phone at 540-423-9056 or by email jscheiterle@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.

Special Assignments:
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


KSA's/Required Qualifications:

• High School Diploma or equivalent
• Excellent interpersonal, organizational, and communication skills (both oral and written)
• Excellent problem-solving skills and an ability to learn new systems
• Proficiency in Microsoft Office applications
• Flexibility to work at different locations as needed
• Ability to manage multiple priorities at once and comfortable supporting a face-paced work environment

Preferred Qualifications:

• Associate degree
• Experience working as an Administrative Assistant in a college setting
• Purchasing/procurement experience in eVA

Posting Number: WGE1341P
Job Close Date: 3/31/2023
Open Until Filled:

To apply, visit https://jobs.vccs.edu/postings/58407

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.


The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.



jeid-2c1aa9d9c2e5654fb184848a28f134a8