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Business Office Specialist

American Public University System
West Virginia, United States
Salary Not specified
Posted Date
Mar 7, 2023

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Business Office Specialist

Requisition Number: BUSIN004344
Location: West Virginia, USA

Business Office Specialist
American Public Education, Inc.

The Business Office Specialist is responsible for cash processing and application, refund processing, account maintenance and reporting, accounts receivable reconciliation, research inquiries, and customer service for various types of funding. This position requires excellent customer service and problem solving skills.

This is a site based role in Charles Town, WV with the ability to work remotely 1-2 days per week.

  • Prepares, processes, and applies payment information for various pay types including financial aid, credit card, automated clearing house (ACH), check, scholarships, and electronic funds transfer (EFT) paid by third parties and students.
  • Prepares and processes daily refunds to third party vendors, students, and the Department of Education via check, credit card, and ACH.
  • Completes daily reconciliation of cash and accounts receivable transactions.
  • Performs student account maintenance to include application of funds and miscellaneous transactions.
  • Performs tuition assistance reconciliations for payments and refunds, including electronic processing with different agencies.
  • Assists with research and clean up to include past due invoices, payment issues, credit balances, and refunds.
  • Within established service level agreements, assists third party vendors and other departments on the telephone and via e-mail regarding student account questions.
  • Interacts with other departments and third parties to achieve daily goals.
  • Ensures compliance with the Sarbanes Oxley Act (SOX) and Department of Education guidelines in daily processing.
  • Participate in user acceptance testing of system enhancements and projects.
  • Assist with process documentation as needed.
  • Performs other duties as assigned.

Required Skills:
  • Excellent verbal and written communication skills.
  • Strong attention to detail.
  • Ability to provide excellent customer service to a diverse population.
  • Ability to work in a team oriented environment with the ability to work under pressure and meet deadlines.
  • Demonstrated ability to work independently with minimal supervision.
  • Ability to solve problems while handling sensitive, confidential information.
  • Experience with Windows-based applications (specifically Excel)
  • Demonstrate positive attitude and work ethic.

Required Experience:
  • Bachelor's degree preferred.
  • Minimum two (2) years finance/accounting experience is preferred.
  • Experience with Windows-based applications (specifically Excel).

About Us:

Online, on campus and in the workplace, we provide higher education and training to our country's heroes - military service members, veterans, nurses, government employees, and motivated professionals that want to make a difference. American Public Education, Inc. educates service-minded students, ranging from the military, public service, federal agencies, and nursing communities, through American Public University System (APUS), Hondros College of Nursing (HCON), Rasmussen University and Graduate School USA (GSUSA).

It is the policy of American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public Education, Inc. does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

To apply, visit jeid-be0610dd41db3b4e90b0fc7e52f8c249

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