Faculty Assistant
- Employer
- Princeton University
- Location
- New Jersey, United States
- Salary
- Salary Not specified
- Date posted
- Mar 3, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Faculty Assistant
US-NJ-Princeton
Job ID: 2023-16600
Type: Full-Time
# of Openings: 1
Category: Administrative Support
Princeton University
Overview
The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a full time Faculty Assistant who will provide a wide variety of administrative support to numerous faculty members who are joint with other departments, visiting lecturers and center directors.
Responsibilities
Preparing class syllabi; assembling and collating course materials; managing information and readings on Canvas; placing and processing orders for books and articles; obtaining copyright releases; ordering and setting up audio equipment for classrooms; distributing and collecting papers and exams. Making travel arrangements for faculty members and class speakers; processing reimbursements; reconciling faculty research accounts, and credit card statements, and running reports regularly. Setting up contracts; purchase orders and non-purchase orders; onboarding suppliers. Ordering supplies and places orders via PeopleSoft, Princeton Marketplace or using a University-issued credit card within budgetary limits in accordance with University policy. Hiring research assistants and casual employees which includes posting positions and approving timesheets bi-weekly. Managing web pages and work with web-based programs for appointment scheduling, accounting reports, document sharing, etc., drafting and editing correspondence, handling reference letters, and assisting with research related activities. It may also include sorting of mail and providing back up to SPIA faculty assistants and departments. Additionally, the candidate will support a center and colleagues with conferences and weekly lunch events. This will include room reservations, ordering meals, preparing materials, tracking RSVPs, managing registration and lunch tables, AV support during the events, coordinating travel arrangements and reimbursements for visitors, and contacting speakers regarding the logistics for their speaking engagement. Conferences may occur once or twice a year outside business hours. Moreover, the candidate will track center expenditures and assist graduate students and researchers, who have research grants, with expenditures and gathering research reports.
Qualifications
Three to five years of related experience, especially with financial tasks. Excellent organizational skills to balance a variable workload, have the ability to work independently, work under pressure, be a great team player, and meet simultaneous deadlines. Strong analytical and problem-solving skills, attention to detail, be action oriented, have a sense of humor and have strong integrity are essential. Also, the candidate must have excellent interpersonal and communication skills (both written and verbal) and the ability to exercise discretion in obtaining and providing factual and confidential information. Proficient in Microsoft Office applications such as Word, Excel, and Outlook; must have the ability to learn other software packages and web programs and should be adaptive to ongoing changes in technology and procedures. We at the School of Public and International Affairs believe that it is vital to cultivate an environment that embraces and promotes diversity, equity and inclusion - fundamental to the success of our education and research mission. This commitment to diversity informs our efforts in recruitment and hiring as we actively seek colleagues of exceptional ability who represent a broad range of viewpoints, experiences and value systems, and who share Princeton University's dedication to excellence. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
PI207117410
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