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Accounts Payable Associate, University at Buffalo Foundation, Inc.

University at Buffalo
New York, United States
Salary Not Specified
Posted Date
Mar 3, 2023
Posting Details

Position Information

Fiscal Year

Position Title
Accounts Payable Associate, University at Buffalo Foundation, Inc.

Posting Category

U.B. Foundation

Posting Number

Posting Link

UB Foundation Activities

Appointment Term

Position Type

Posting Detail Information

Position Summary

Your future begins here – great benefits, great people. Join us today! The University at Buffalo Foundation ( UBF ) is searching for a detail orientated, conscientious, customer service driven individual to join our team as an Accounts Payable Associate .

You will be responsible for processing disbursement vouchers for payment including auditing vouchers for compliance with donor, IRS and other externally imposed restrictions, adequate documentation, and business purpose, verifying availability of funds, mailing out checks and scanning vouchers.

The University at Buffalo Foundation ( UBF ) plays a vital role in helping UB establish, enhance, and expand its reputation as a leading public research university. As a private, independent organization, UBF assists in the acquisition of strategic assets, investing and providing resources, and providing a variety of services for the UB community.

Key accountabilities and responsibilities:

Process disbursements for payment including:
  • Auditing voucher for compliance with donor, IRS and other externally imposed restrictions
  • Auditing voucher for proper documentation and business purpose
  • Auditing voucher in accordance with University and UBF policies and procedures
Vendor Maintenance
  • Submit requests for new vendors with appropriate documentation
  • Submit requests for vendor changes
Customer Service Orientation including
  • Ability to communicate verbally, through email and in writing with account holders
  • Willingness to focus on customer service as a top priority
  • Ability to work with demanding account holders
Verification of Payroll
  • Approval of quarterly encumbrances
  • Approval of bi-weekly timesheets
Familiarity with State Purchasing system (Shop Blue) to:
  • Review/approve or reject purchase orders created by business units
  • Answer questions regarding use of Shop Blue process for regular disbursement requests
  • Review encumbrance balances on purchase orders
  • Process vouchers in Shop Blue
Familiarity with Concur expense report system to:
  • Audit employee accounts payable expense reimbursements
  • Audit and approve American Express purchasing card transactions
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

Minimum Qualifications
  • Associate’s degree in accounting/business or equivalent accounts payable experience required. Customer service focus.
Preferred Qualifications
  • Bachelor’s degree in accounting/business strongly preferred.
Physical Demands


North Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information

Contact's Name
Lisa Adamshick

Contact's Title
Benefits & Human Resources Manager

Contact's Email

Contact's Phone

Posting Dates


Deadline for Applicants
Open Until Filled

Date to be filled


Number of References Required

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.

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