Accounts Payable Associate, University at Buffalo Foundation, Inc.
- Employer
- University at Buffalo
- Location
- New York, United States
- Salary
- Salary Not Specified
- Posted Date
- Mar 3, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Auxiliary Services
- Employment Type
- Full Time
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Posting Details
Position Information
Fiscal Year
2022-2023
Position Title
Accounts Payable Associate, University at Buffalo Foundation, Inc.
Posting Category
Staff
Department
U.B. Foundation
Posting Number
U230024
Posting Link https://www.ubjobs.buffalo.edu/postings/41084
Employer
UB Foundation Activities
Appointment Term
Position Type
Posting Detail Information
Position Summary
Your future begins here – great benefits, great people. Join us today! The University at Buffalo Foundation ( UBF ) is searching for a detail orientated, conscientious, customer service driven individual to join our team as an Accounts Payable Associate .
You will be responsible for processing disbursement vouchers for payment including auditing vouchers for compliance with donor, IRS and other externally imposed restrictions, adequate documentation, and business purpose, verifying availability of funds, mailing out checks and scanning vouchers.
The University at Buffalo Foundation ( UBF ) plays a vital role in helping UB establish, enhance, and expand its reputation as a leading public research university. As a private, independent organization, UBF assists in the acquisition of strategic assets, investing and providing resources, and providing a variety of services for the UB community.
Key accountabilities and responsibilities:
Process disbursements for payment including:
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .
Minimum Qualifications
Type
Full-Time
Campus
North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting?
Yes
Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name
Lisa Adamshick
Contact's Title
Benefits & Human Resources Manager
Contact's Email
ladamshi@buffalo.edu
Contact's Phone
716-645-8726
Posting Dates
Posted
03/02/2023
Deadline for Applicants
Open Until Filled
Date to be filled
04/17/2023
References
Number of References Required
2
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.
Position Information
Fiscal Year
2022-2023
Position Title
Accounts Payable Associate, University at Buffalo Foundation, Inc.
Posting Category
Staff
Department
U.B. Foundation
Posting Number
U230024
Posting Link https://www.ubjobs.buffalo.edu/postings/41084
Employer
UB Foundation Activities
Appointment Term
Position Type
Posting Detail Information
Position Summary
Your future begins here – great benefits, great people. Join us today! The University at Buffalo Foundation ( UBF ) is searching for a detail orientated, conscientious, customer service driven individual to join our team as an Accounts Payable Associate .
You will be responsible for processing disbursement vouchers for payment including auditing vouchers for compliance with donor, IRS and other externally imposed restrictions, adequate documentation, and business purpose, verifying availability of funds, mailing out checks and scanning vouchers.
The University at Buffalo Foundation ( UBF ) plays a vital role in helping UB establish, enhance, and expand its reputation as a leading public research university. As a private, independent organization, UBF assists in the acquisition of strategic assets, investing and providing resources, and providing a variety of services for the UB community.
Key accountabilities and responsibilities:
Process disbursements for payment including:
- Auditing voucher for compliance with donor, IRS and other externally imposed restrictions
- Auditing voucher for proper documentation and business purpose
- Auditing voucher in accordance with University and UBF policies and procedures
- Submit requests for new vendors with appropriate documentation
- Submit requests for vendor changes
- Ability to communicate verbally, through email and in writing with account holders
- Willingness to focus on customer service as a top priority
- Ability to work with demanding account holders
- Approval of quarterly encumbrances
- Approval of bi-weekly timesheets
- Review/approve or reject purchase orders created by business units
- Answer questions regarding use of Shop Blue process for regular disbursement requests
- Review encumbrance balances on purchase orders
- Process vouchers in Shop Blue
- Audit employee accounts payable expense reimbursements
- Audit and approve American Express purchasing card transactions
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .
Minimum Qualifications
- Associate’s degree in accounting/business or equivalent accounts payable experience required. Customer service focus.
- Bachelor’s degree in accounting/business strongly preferred.
Type
Full-Time
Campus
North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting?
Yes
Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name
Lisa Adamshick
Contact's Title
Benefits & Human Resources Manager
Contact's Email
ladamshi@buffalo.edu
Contact's Phone
716-645-8726
Posting Dates
Posted
03/02/2023
Deadline for Applicants
Open Until Filled
Date to be filled
04/17/2023
References
Number of References Required
2
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.
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