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Capital Projects and Space Planning Manager

Employer
Columbia Basin College
Location
Washington, United States
Salary
Salary Not Specified
Posted date
Aug 25, 2021

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Institutional Research & Planning, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Chief Business Officers & Vice Presidents
Employment Type
Full Time
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Description

Columbia Basin College ('CBC' or the 'College') seeks a Capital Projects and Space Planning Manager who will be responsible for the overall leadership and management of the College's capital projects planning and project management in cooperation with the State Board for Community and Technical Colleges (SBCTC) and the Department of Enterprise Services (DES) staff. Additionally, the incumbent will be responsible for establishing a comprehensive space planning program to assure effective utilization of campus facilities consistent with the concept of quality for the intended use. The Manager will prepare a variety of planning, space utilization and project reports to inform senior leadership and campus constituencies regarding the need for facility replacement, renovation or repairs, and to support related decisions to best position the College’s physical assets to meet future programmatic needs. This position actively supports and engages in CBC's values for student learning, culture of excellence, diversity, equity, and inclusion, sustainability and wellbeing. This position reports to the Assistant Vice President for Infrastructure Services.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by September 26, 2021 at 11:59 PM PDT.

Per Governor Inslee’s Proclamation 21-14.1 (Download PDF reader), state employees and employees of educational institutions must be fully vaccinated. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation. Need more information? Please contact covidvaccinemandate@columbiabasin.edu .

Primary Responsibilities
  • Plan, manage and supervise all aspects of capital project management including timeline creation, milestone completions, and stakeholder notification; coordinate and recommend plans for major and minor capital projects submitted to the SBCTC for funding;
  • Coordinate all capital projects with the DES including completion, submission, and record-keeping of all pertinent files, records, paperwork, design drawings, etc. necessary to achieve high quality and timely capital projects;
  • Perform all budget planning, tracking, coding and forecasting for all major and minor capital projects to ensure the best use of resources and the successful completion of projects;
  • Meet with customers to understand their needs and objectives, work with architects and engineers to develop a plan based on those criteria, and present that plan to the customer and Assistant Vice President as a recommended path forward;
  • Effectively communicate with customers for initial and ongoing project planning items as well as facilitate coordination of outages and disruptions; build and support a culture of communication with everyone associated with capital projects;
  • Coordinate with the Director for Facilities to develop and maintain lists and reports of facilities deficiencies and assist with field surveys, cost estimation and reporting to State Board as needed;
  • Effectively collaborate with the Directors for Information Services, Facilities and Campus Safety & Security to ensure department needs are met through all capital projects;
  • Coordinate with other departments to create and maintain campus standards documentation for capital projects and ensure their compliance throughout the design and construction process;
  • Responsibility for the leadership and management of the annual carpet replacement, painting, and project cleaning programs assuring timely high-quality completion on time and within budget;
  • Coordinate and assist with the development and planning of campus space inventory and supports the executive team regarding facility space utilization, office moves, related space planning needs such as on campus moves and evaluation of space for new initiatives;
  • Maintain building inventory systems to assure square footage and valuation are updated in appropriate State and College databases; and
  • Perform other related duties as assigned.
Required Qualifications
  • Bachelor’s degree* in engineering, architecture, construction management, project management or other related field from an institutionally accredited college or university; and
  • Two (2) years successful experience in facilities planning, management and construction;
OR
  • Two-year degree* or significant course completion towards a degree; and
  • Four (4) years successful experience in facilities planning, management and construction.
AND
  • Thorough understanding of construction project planning and management, including budgeting, scheduling, permitting, and commissioning; and
  • Interpersonal skills and proven ability to communicate effectively with key stakeholders both verbally and in writing.
*Applicable professional experience may be substituted for educational requirements.

Preferred Qualifications:
  • Master’s degree in engineering, architecture, construction management, project management, business administration or related field;
  • Five (5) years capital project leadership experience specifically in a higher education setting.
  • Knowledge of local building codes;
  • Experience using facilities data management systems, room utilization systems, and construction workflow management system such as Bluebeam, Microsoft Project, etc.
COMPETENCIES:

Administrative Skills : Promptly respond to requests for service and assistance; keep others in the loop as needed; maintain orderly physical and electronic records; present a professional image to students/public; follow policies and procedures;

Job Knowledge : Familiar with all the aspects of the job to be done and the environment under which that work is accomplished; a broad understanding of work as it applies both to the job and the organization;

Quality Management : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;

Understanding Instructions : Ability to comprehend work orders and directions; trusted to fully and completely carry out directions or work orders; ability to effectively and efficiently apply job knowledge and skills to a directive;

Attitude Toward Progress and Change : Cooperate and support change and new processes; acceptance and quality performance throughout change;

Oral & Written Communication : Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity, Equity and Inclusion : Reflecting CBC’s mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;

Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and

Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the 'Yes And' culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).

TERMS OF EMPLOYMENT:

This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The physical demands and work environment characteristics listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing up to five pounds on a regular basis such as files, books, office equipment, etc. This position may occasionally require moving materials weighing up to 15 pounds. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computers, keyboards, telephones, calculators, and standard office equipment.

WORKING CONDITIONS/WORK ENVIRONMENT:

Work is primarily conducted in an indoor office setting where most of the work period occurs under usual office working conditions. The noise level is typical of most office environments where telephones, personal interruptions, and background noise are frequent. Requires routine exposure to construction hazards (debris, fumes, dust), extreme temperatures, and inclement weather when working outside for construction project assignments and/or emergency response.

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