Administrative and Events Coordinator of the Digital Transformation and Innovation Center (DTIC)

The Heinz College of Information Systems and Public Policy consists of two schools, the School of Public Policy and Management and the School of Information Systems and Management and offers an academic experience unlike any other. Heinz College prepares students with a unique ability to conduct careful and objective analysis of relevant data, to understand and demonstrate the power of information technology, and to lead and implement change in managerial and policy contexts.

We are seeking an Administrative and Events Coordinator who is organized, efficient, culturally adaptable and enjoys a wide range of administrative tasks supporting university research center operations as well as sponsor- and university events. In this role, you will work collaboratively with multiple dynamic research, event, and administrative teams and provide comprehensive administrative support to ensure efficient execution of tasks, programming, and events. You will support the Senior Managing Officer of the Digital Transformation and Innovation Center (DTIC) sponsored by PwC as well as the DTIC Faculty Director.

Inclusion, collaboration, and cultural responsiveness are valued proficiencies at Heinz College, alongside flexibility, adaptability, and initiative. Therefore, we are in search of a collaborative team member who can interact with our teams and community members in a culturally responsive manner and at a high level of integrity, and a teammate who will share our values and support the mission of the university through their work. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced, diverse and challenging work environment.

Your core responsibilities will include:

• Supporting compliance, reporting, financial and other parameters set forth in various contracts and grants.
  
  
• Collaborating with research managers and various key business partners across the University.
  
  
• Supporting researchers, interns, and colleagues to ensure targets and goals are met in a timely manner.
  
  
• Assisting in monitoring center accounts, project progress and results of funded projects, including acquiring regular updates and status reports, as well as providing additional guidance or support as needed in order to meet the obligations and goals set forth for the projects.
  
  
• Providing high-level administrative support to the Senior Managing Officer and Faculty Director, including but not limited to correspondence, reports, calendar maintenance, coordinating meetings, conferences and seminars with internal and external constituents of the University as well as PwC, and handling all expense reporting.
  
  
• Arranging complex and detailed travel plans, itineraries, expense reports, and agendas.
  
  
• Supporting the development, planning, and implementation of multiple meetings, public events, conferences, symposia, and other public-facing and university-wide events and activities.
  
  
• Completing a broad variety of financial tasks including expense reimbursements, purchase of department office supplies and verification of procurement card purchases
  
  
• Maintaining accurate records and knowledge of budget expenditures, and highlights status, opportunities and concerns.
  
  
• Managing physical space of Center such as general maintenance and upkeep (including kitchen area and dishes of guests, faculty and students) of Center facility.
  
  

You should demonstrate:

Adaptability, excellence, and passion are vital qualities within this role.

Knowledge and expertise in leading multiple projects with various timelines, budgets, etc. simultaneously including tracking mechanisms and reporting tools.

Ability to communicate optimally with a high level of professionalism both in writing and verbally with researchers, faculty and others across an organization.

Qualifications:

• High school diploma or GED required; Associate’s Degree in business administration, technical area or other similar degree preferred or a combination of education and proven experience from which comparable knowledge is shown may be considered
  
  
• Three (3) years of experience in administrative roles with a heavy emphasis on event support and coordination. Prior experience in an academic or non-profit setting preferred.
  
  

Requirements:

• Successful background check
  
  

Additional information:

Work outside of normal business hours as needed.

This is a grant-funded position.

Are you interested in this exciting opportunity?! Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university’s current COVID-19 mitigation requirements.

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.
  
  
• Click here to view a listing of employee benefits
  
  
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
  
  
• Statement of Assurance