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Administrative Specialist

Posting Details

Position Information

Requisition Number


Position Title

Administrative Specialist

Position Description

Westminster Conservatory, the community music school of Rider University seeks an Administrative Specialist to provide, with little to no direction and using a broad level of skills and knowledge, advanced administrative support to assigned staff or faculty members in the Conservatory and WCC Continuing Education contributing to the operating efficiency of the work area. Operates independently in prioritizing own workload and that of others in determining how best to accomplish work objectives. Is proactive in identifying, following through, and resolving various issues. Participates in projects, as required. May delegate work to others.

Some specific duties include:
  • updating and maintaining office records;
  • formatting, typing, proofreading, duplicating and disbursing various communications including but not limited to reminders, memos, schedules, agendas, tables and related documents;
  • drafting routine correspondences;
  • preparing mailings including but not limited to registrations, transcripts, information packets and brochures;
  • generating, updating, and maintaining master calendar showing all Conservatory events and performances;
  • acting as liaison for coordinating functions with other departments on both campuses;
  • processing of credit cards and filing of regular deposits;
  • monitoring Conservatory accounts, filing purchase orders and preparing check requests as needed;
  • updating and maintaining websites; and
  • producing and distributing flyers, staff newsletters, mailings, recital programs, etc.

Position Requirements

High School diploma or equivalent required with 4-6 years of related work experience preferred. Demonstrated effective communication, public relations, and interpersonal skills required. Demonstrated impeccable customer service and telephone demeanor. Ability to foresee and diffuse potential problems. Demonstrated working knowledge of standard office equipment required. Computer proficiency is required with an emphasis on Microsoft Office (word processing, spreadsheet, and data management) and desktop publishing. Demonstrated strong knowledge of social networking, the Internet, and email. Demonstrated ability to effective problem-solving skills and the ability to operate independently, prioritize and organize own work schedule, multi-task, and meet established deadlines. Demonstrated recordkeeping, and organization skills required.

Occasional Saturday work may be required from September through June. Sunday work may be required from June through July. Must be flexible to meet job projects and schedule requirements.

Position Preferred Qualifications/Experience

General appreciation of classical music.

About Rider University

The Rider University community is composed of faculty, staff and students from a wide range of cultural backgrounds.

Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty and staff of all backgrounds and enables them to achieve success.

Through reflection and open, respectful dialogue, we develop responsible citizens who demonstrate academic understanding and compassion to grow and serve as leaders in a diverse and global world.

Candidates with a demonstrated commitment supportive of the multicultural needs of Rider University and the surrounding community are highly desired.

Rider University is consistently ranked as a best college by U.S. News and World Report, The Wall Street Journal and The Princeton Review. For more than a decade, Rider has also been recognized in The Princeton Review’s Guide to Green Colleges for its sustainability efforts.

Rider University is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity.


Lawrenceville, NJ

Do the essential functions of this job require lifting?


If yes, # of pounds.

25 - 50 pounds

Do the essential functions of this job require long periods of standing?


Do the essential functions of this job require walking up stairs?


Do the essential functions of this job require stretching?


Do the essential functions of this job require bending?


Divisional Unit

Facilities & University Operations


WCC Conservatory

Position Type


Employment Group



12 months

Work Schedule

8:30 am - 5:00 pm, Monday through Friday, 37.5 hours

Open Date


Close Date

Special Instructions to Applicants

Internal candidates must apply no later than 5:00 pm on Tuesday, February 28, 2023.

The completion of a background check is required for all new hires.
Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter

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