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School of Engineering, Part-time Administrative Assistant I

University of Central Oklahoma
Oklahoma, United States
Salary Not Specified
Posted Date
Mar 1, 2023

Position Overview:

Performs general administrative and office support activities; may support faculty, professionals, or a team. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning. Receives and directs visitors and may perform customer service related duties. Orders and maintains an inventory of supplies and makes purchases/complete requisitions. Generates basic reports, transcribes minutes from meetings. This position is 20 hours a week.

College/Department Overview:

The College of Mathematics and Science currently has 135 full-time and over 70 part-time faculty in 6 academic departments and the School of Engineering. The College serves more than 2,900 undergraduate students in 27 majors and provides graduate programs in Biology, Computer Science, Data Science, Applied Mathematics and Computer Science, Applied Mathematical Science, Engineering Physics, and Nursing. Accreditation/Certification is held by ABET, the Commission on Collegiate Nursing Education (CCNE), the American Board of Funeral Service Education, and the American Chemical Society. UCO is an institutional member of the Council on Undergraduate Research. For further information see our website at

Department Specific Essential Job Functions:

Answers phones and walk-in inquires for the School of Engineering. Monitors email and other communication platforms and responds or redirects inquiries through these platforms. Provides clerical support for the School of Engineering student advising process. Provides clerical support for School of Engineering accreditation and assessment processes.

Job Level:

Scope & Impact: This position is an entry level position, responsible for performing a variety of clerical/administrative support, or manual labor, tasks with predictable, prescribed impact on a particular work group.

Communication & Interaction : Limited interaction within and outside the University. Refers inquiries to appropriate individuals.

Effective Knowledge: Demonstrates ability to execute tasks according to standard operating procedures and/or direction, with supervision/guidance readily available if needed.

Problem Solving & Judgement : The job consists of repetitive manual or tasks that are covered by specific procedures or close supervision.

Budget Authority: May compile data for budget preparation.

Policy & Procedure Authority: Primarily responsible for executing routine procedures with direction from senior staff.

Reporting Relationships : Generally, supports a manager or director-level leader and reports to a senior level administrative professional. May receive basic operational direction and guidance from senior support staff.

Supervisory & Team Leadership Responsibilities : None.

Qualifications Required:

General education or vocational training or equivalent combination of education and experience. General understanding and use of office equipment.

Qualifications Preferred:

Minimum 40 net w.p.m. keyboarding. Two years of college or secretarial certificate. Experience in a higher education environment.


Ability to listen and follow instructions; ability to work with others in a team environment; read and comprehend instructions; demonstrate respect in interactions; honesty and integrity. Knowledge of basic office procedures and practices. Must be computer literate in the use of word processing software, preferably Microsoft Office. Excellent telephone etiquette, communication, organizational and public relations skills. Ability to work well with others. Ability to operate office equipment. Ability to multi-task. Demonstrate and warm and caring professional service-oriented attitude. Ability to work well in a busy environment.

Will this employee supervise others?


Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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