Assistant to Faculty Director and Events Coordinator
- Employer
- Harvard University, Faculty of Arts & Sciences
- Location
- Massachusetts, United States
- Salary
- Salary Not Specified
- Date posted
- Feb 28, 2023
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Job Details
Job Summary
The Reischauer Institute of Japanese Studies seeks a highly motivated, detail-oriented professional to join its administrative team. Under the supervision of the Associate Director, works in close cooperation with the 7-person Institute staff.
Auto req ID
61488BR
Job Code
403038 Staff Assistant III-Specialist
Department Office Location
USA - MA - Cambridge
Business Title
Assistant to Faculty Director and Events Coordinator
Sub-Unit
Social Sciences
Salary Grade
054
Time Status
Full-time
Union
55 - Hvd Union Cler & Tech Workers
Basic Qualifications
3+ years of administrative experience. Education may count towards experience.
Additional Qualifications and Skills
Bachelor's degree with a concentration in East Asian Studies or Japanese Studies strongly preferred. Excellent writing, organizational, and communication skills are essential. Prior event management experience or experience working in a busy office environment a plus. Applicant must be familiar with computers, desktop publishing and presentation programs across platforms. Ability to coordinate multiple tasks while meeting deadlines an asset. Ideal candidate would have cross-cultural experiences and/or experiences working/studying abroad. Knowledge of Japan and Japanese very strongly preferred.
Additional Information
All formal written offers will be made by FAS Human Resources.
Department
Edwin O. Reischauer Institute of Japanese Studies
Pre-Employment Screening
Identity
Job Function
General Administration
Position Description
Works closely with the administrative leadership to coordinate the day-to-day operations of the Reischauer Institute of Japanese Studies. Primary responsibility includes support to the faculty director, event coordination, and frontline office duties. Faculty support includes handling calendar and correspondence, making travel/lodging arrangements, and processing financial transactions. Assistance will also entail preparing translations and materials/research reports for meetings.
Event coordination includes planning, executing, and publicizing Institute events, including its weekly lecture series, various workshops, symposia, study group gatherings, film screenings, gallery shows, and other special events. Duties involve scheduling post-event receptions and related gatherings, coordinating guest lists and catering. Responsible for communication and publicizing events via email, web, or other social media channels. Frontline responsibilities involve welcoming visitors, responding to general inquiries, and supporting administrative projects. Performs other duties as required. Occasional overtime required.
School/Unit
Faculty of Arts and Sciences
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Working Conditions
Occasional overtime required.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
On-Site
The Reischauer Institute of Japanese Studies seeks a highly motivated, detail-oriented professional to join its administrative team. Under the supervision of the Associate Director, works in close cooperation with the 7-person Institute staff.
Auto req ID
61488BR
Job Code
403038 Staff Assistant III-Specialist
Department Office Location
USA - MA - Cambridge
Business Title
Assistant to Faculty Director and Events Coordinator
Sub-Unit
Social Sciences
Salary Grade
054
Time Status
Full-time
Union
55 - Hvd Union Cler & Tech Workers
Basic Qualifications
3+ years of administrative experience. Education may count towards experience.
Additional Qualifications and Skills
Bachelor's degree with a concentration in East Asian Studies or Japanese Studies strongly preferred. Excellent writing, organizational, and communication skills are essential. Prior event management experience or experience working in a busy office environment a plus. Applicant must be familiar with computers, desktop publishing and presentation programs across platforms. Ability to coordinate multiple tasks while meeting deadlines an asset. Ideal candidate would have cross-cultural experiences and/or experiences working/studying abroad. Knowledge of Japan and Japanese very strongly preferred.
Additional Information
All formal written offers will be made by FAS Human Resources.
Department
Edwin O. Reischauer Institute of Japanese Studies
Pre-Employment Screening
Identity
Job Function
General Administration
Position Description
Works closely with the administrative leadership to coordinate the day-to-day operations of the Reischauer Institute of Japanese Studies. Primary responsibility includes support to the faculty director, event coordination, and frontline office duties. Faculty support includes handling calendar and correspondence, making travel/lodging arrangements, and processing financial transactions. Assistance will also entail preparing translations and materials/research reports for meetings.
Event coordination includes planning, executing, and publicizing Institute events, including its weekly lecture series, various workshops, symposia, study group gatherings, film screenings, gallery shows, and other special events. Duties involve scheduling post-event receptions and related gatherings, coordinating guest lists and catering. Responsible for communication and publicizing events via email, web, or other social media channels. Frontline responsibilities involve welcoming visitors, responding to general inquiries, and supporting administrative projects. Performs other duties as required. Occasional overtime required.
School/Unit
Faculty of Arts and Sciences
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Working Conditions
Occasional overtime required.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
On-Site
Company
The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
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