Alumni Engagement Administrative and Events Coordinator

Saint Peter's University, founded in 1872, is a Jesuit, Catholic, coeducational, liberal arts University located in Jersey City, New Jersey.

Saint Peter's University seeks to develop the whole person in preparation for a lifetime of learning, leadership, and service in a diverse and global society.

Committed to academic excellence and individual attention, Saint Peter's University provides education, informed by values, primarily in degree-granting programs in the arts, science, and business, to resident and commuting students from a variety of backgrounds.

Saint Peter’s University is an Equal Opportunity/Affirmative Action Institution with a strong commitment to diversity. Saint Peter’s University desires to ensure that faculty, students and staff members from underrepresented and marginalized populations are an integral part of the life and governance of the institution.

For more information about Saint Peter's University, please visit www.saintpeters.edu.

Named #1 in the nation for transformation in 2018 by the American Council on Education/Fidelity Investments

Posting Details

Position Information

Job Title

Alumni Engagement Administrative and Events Coordinator

Campus

Jersey City Campus

Department

Alumni Relations

Full Time, Part Time, Adjunct

Full Time

Job Description

Through management of their specific functions, the Alumni Engagement Administrative and Events Project Coordinator enables the Office of Alumni Engagement to achieve its mission of cultivating and maintaining relationships with the University’s alumni so as to have a positive impact on the Advancement goals of the University. Specifically, responsible for performing duties associated with the many operations and activities of the Office of Alumni Engagement.

Duties & Responsibilities

1. * Serve as the front line for alumni relationship building by responding to alumni inquiries (phone and email) and appropriately directing inquiries to the Advancement team as needed.
2. * Oversee the efficiency of day-to-day operations of the Alumni Engagement office, including but not limited to budget tracking, expense reports, meeting support, catering, purchase orders, and other arrangements and for other members of the Advancement team as needed
3. * Participate in the planning and execution of all alumni events
4. Independently plan and execute small events for alumni, internal academic and student activity groups as needed
5. * Strengthen alumni relationships with the University by engaging alumni at events, visits to campus, etc.
6. * Collaborate with the Alumni Engagement team on Blackbaud NetCommunity and Raiser’s Edge NXT for event planning, tracking, and alumni outreach. Create registration event records and pages alongside other members of the Alumni Engagement team.
7. Create engaging e-collateral using communications tools (e.g., Canva, Constant Contact, etc.)
8. * Seek and procure attractive, suitable branded merchandise for dissemination to various alumni constituencies
9. Identify and refer communications from alumni telephone line and email inbox of special interest (prospect identification, relationship building, fundraising potential) to the senior director, VP, or others in the division for prospect pipeline development efforts
10. Support volunteer management for special projects and committees
11. * Required to work evenings and weekends for events
12. * Other duties as assigned
    
    

Qualification Standards

1. *A college degree in communication, public relations, marketing, business administration, project management or psychology or professional certification/equivalent experience is required.
2. *One (1) to three (3) years of progressively more responsible professional work experience in advancement, public relations, or related business environment that demonstrates a solid understanding of donor engagement, fundraising, event marketing/promotion, and/or business acumen.
3. *Demonstrated success in serving in a frontline customer service role with superior communication skills, both written and verbal (e.g. outgoing, strong writer, affable, team player).
4. *Demonstrated record of successful event planning and execution.
5. *Demonstrated skill with Google Workspace and Microsoft Office applications as well as general technological abilities.
6. *Demonstrated superior attention to detail, quality and ability to effectively and consistently proofread.
7. *Demonstrated ability to work independently and collaboratively with a team.
8. *Demonstrated ability to analyze situations, listen effectively, communicate clearly and problem-solve.
9. *Demonstrated ability to manage multiple tasks through organization, prioritization, and scheduling.
10. *Expected ability to execute events at off-site locations, including managing own roundtrip transportation to the event location, as well as set-up and breakdown. Ability to attend and staff various University events on a frequent basis during day, evening, and weekends.
    
    

Knowledge, Skills, and Abilities acquired on the job:
An essential job function is the acquisition and mastery of on-the-job knowledge, skill, and ability, in order to learn, implement and follow key job functions. The following are performance criteria and are essential functions:

1. Ability and willingness to perform both professional and technical/administrative/clerical tasks, as needed, to ensure productive and efficient delivery of services.
2. Ability to appropriately use and demonstrate proficiency with standard office productivity software, tools, and University systems, such as MS Office Suite (Word, Excel, PowerPoint) and Google Suite equivalents, as well as learn and effectively and efficiently use software and data platforms in support of the work area (for example, Canva, Constant Contact, Raiser’s Edge, and others as appropriate). Must have the ability to learn and show aptitude over time in Advancement specific database applications, design tools (e.g. Canva), email systems (e.g. Constant Contact), alumni relationship building, and internal community relationship building.
3. Ability to efficiently organize and manage large amounts of data, information, and records; attention to detail; and well organized.
4. Ability to interact and communicate effectively with individuals from diverse backgrounds and at all levels of the organization. Strong written and communication skills, along with the ability to build relationships with various members of the organization.
5. Ability to provide high-quality, strong customer-oriented services, including problem-solving orientation; strong listening skills; expertise in advising and consulting; history of coordinated work effort with extensive follow-through and follow-up; experience identifying customer needs; conflict resolution; ability to put customers before self; and creation of user-friendly communications.

Key Performance Expectations for Departmental Staff:

1. Actively demonstrate an understanding of and commitment to Jesuit heritage and ideals.
2. * Approach commitments cheerfully, enthusiastically, and energetically.
3. Approach issues and assignments with an open mind, objectively and neutrally, with logic and analysis.
4. Be accountable and responsible.
5. Be committed to higher education and the work we do to support students.
6. Be driven by the University mission.
7. Be well organized.
8. Behave ethically.
9. Collaborate both within and outside the department.
10. Consistent and timely attendance.
11. *Meet all departmental expectations.

Education

1. *A college degree in communication, public relations, marketing, business administration, project management or psychology or professional certification/equivalent experience is required.
2. *One (1) to three (3) years of progressively more responsible professional work experience in advancement, public relations, or related business environment that demonstrates a solid understanding of donor engagement, fundraising, event marketing/promotion, and/or business acumen.
   
   

Physical Demands

Experience

Licenses (if applicable)

Working Conditions

*Full-time; 52 weeks per year. In addition to regular business hours, the person in this position must be able to be flexible around the needs of the University, which includes frequent (semimonthly or more as needed) evening and/or weekend hours for alumni events, sports games, etc.

Physical requirements

1. *Must be able to remain in a stationary position for extended periods of time.
2. *The person in this position needs to move about both inside the office and at other locations where events and meetings are conducted.
3. *Frequently operates a computer for extended periods of time.
4. *Frequently communicates with others over the phone and in person; must be able to exchange accurate information in these situations.
5. *Ability to speak clearly and communicate proficiently in English.
   
   

Posting Detail Information

Posting Number

PS341P

Position Posting Date

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Quick Link

https://saintpeters.peopleadmin.com/postings/2909