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Circulation Manager (1846)



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At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

Summary/Objective

The Circulation Manager provides coverage and supervision of the circulation desk for all hours that the Pence Law Library is open. This position manages the operation of the circulation department in conjunction with the other circulation manager(s) and the access services librarian This position will be trained to use all appropriate features of the Library’s Integrated Library System, ALMA. The Circulation Manager provides direct supervision for part-time, non-student staff.

Essential Functions

1.Staffing the circulation desk, including: Performing circulation desk duties; Providing basic directional and information assistance; Finding and retrieving materials for library staff and patrons; Providing direct supervision for part-time non-student staff
2.Circulating library materials and helping patrons access and navigate library collections and resources: Identifying, processing, weeding and circulating the course reserve collection. Promoting library materials and services. Assisting with accessing materials in all of the library collections, including the library’s special and archival collections. Maintaining special collections and displays
3.Supporting resource sharing through ILL and the WRLC consortium service: Preparing and processing loan requests and ensuring materials successfully transit through the ILL and WRLC consortium systems.
4.Maintaining and improving the condition of the library collection and its accuracy in the catalog and other finding aids, including: Shelving of items to ensure the collection is orderly and available; Identifying issues with inventory, item records, physical condition, spine labels and signage. Carrying out procedures to identify and reconcile lost, damaged and overdue materials. Participating in collection shifting and relocation projects. Collaborating with the Access Services and Technical Services librarians on collection related workflow.
5. Ensuring that library space is properly configured and the physical collection is arranged to allow for an optimum learning environment.
6.Working with the Access Services Librarian to create, modify and enforce library policies and procedures: Completing circulation related database maintenance correspondence with patrons. Maintaining user, item and circulation records. Creating/updating training, tutorials, guides, webpages and signage. Maintaining department documentation, files and supplies
7. Preparing and providing regular reports on circulation and interlibrary loan transactions, library use, seat count, and other departmental activities; generates statistical reports as necessary or requested.
8.Performing special projects, engaging in meetings and other duties as assigned.

Supervisory Responsibility
  • Each Circulation Manager supervises at least 1 part-time, non-student staff member.
Position Type/Expected Hours of Work
  • Full Time.
  • Specialist B.
  • Non-Exempt.
  • Depending on the shift, the circulation manager may serve as the sole law library and law school staff member on-site.
  • Evening and weekend hours are required for this position.
  • This position requires flexibility in scheduling., The hours associated with this position may vary during summer sessions, University breaks, and holidays.
  • This position is considered essential and must cover the circulation desk if open shifts occur or during emergencies.
Required Education and Experience
  • Bachelor's degree or equivalent.
  • 1-3 years of relevant experience.
  • Two years of library experience is required.
Preferred Education and Experience
  • 2-4 years of relevant experience.
  • Training in basic legal research, a paralegal certificate, or equivalent experience is a plus. Experience with Microsoft Outlook, SharePoint, Office 365 and other Office products is preferred.
  • Experience with library automated systems is preferred. Experience with the Ex Libris ALMA Integrated Library System is a bonus.
Additional Eligibility Qualifications
  • Advanced proficiency with basic computer applications such as word processing, spreadsheets, and searching online databases is required.
  • Must be able to lift 50 pounds. Must have the ability to multitask.
  • Ability to exercise discretion, tact and diplomacy while interacting with students, faculty, university staff, management, other stakeholders.
  • Attention to detail and strong communication skills are essential.
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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