Program Assistant for Music & Arts Day Camp

Program Assistant, Chatham Music & Arts Day Camp

Chatham University is accepting applications for a Program Assistant for the Music and Arts Day Camp. The Program Assistant is responsible for assisting with managing and coordinating clerical and administrative activities associated with the Chatham Music and Arts Day Camp.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Learn more at: https://www.chatham.edu/mission-and-values/diversity-and-inclusion/index.html .

The position requires attention to details, excellent communication skills, and performs clerical and general office duties of a highly responsible nature.

This position is funded through August 15, 2023; it is possible, but not in any way guaranteed that additional funding will be available for continued employment after that time.

Duties and Responsibilities:

• Assist the Director in coordinating staff training activities, scheduling meetings, developing and disseminating promotional materials/website, and coordinating registration for the annual day camp.
• Communicate clearly, effectively, and efficiently with a wide variety of people in both oral/video, and written encounters.
• Maintain appropriate files, records, and computerized databases.
• Keep the Director informed on the progress of all assignments.
• Take notes at meetings, coordinate tasks and follow-up, and assist with event & task planning.
• Assist the Director in tracking purchase orders, registration, and employee paperwork.
• Post training activities for employees to a learning management system.
• Track employee completion of required activities and paperwork.
• Performs other duties as assigned by the Director.
• Work may be 75-100% remote, except for during the actual camp.

Qualifications:

• High school diploma or GED.
• Excellent communication and interpersonal skills.
• Proficient in utilization of Microsoft Office products and databases.
• Willingness to learn new systems & skills.
• Ability to create forms, track, and compile data.
• Detail oriented, ability to follow directions, and take initiative for task completion.
• Good time management and outstanding organizational skills.

Preferred Qualifications:

• Associates Degree
• Two or more years of experience working in a position that requires effective management of regular processes (e.g., staff scheduling, tracking expenses) and complexity (e.g., following regulatory requirements and adapting, experience with grants).

How to Apply:

Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.applicantpro.com/jobs/2786936.html ) and follow the instructions to complete the application process. To ensure full consideration, please include:

• Cover Letter outlining your qualifications for the position
• Curriculum Vitae or Resume
• Contact information for three professional references

All application materials should be uploaded in the "Resume" section at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.