Associate Director, Recruiting Programs

Associate Director, Recruiting Programs & Employer Relations, Hybrid Eligible

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Associate Director, Recruiting Programs & Employer Relations, Hybrid Eligible

Job Profile Title
Associate Director D

Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike. The law school is renowned for supporting talented students and graduates as they develop and achieve their career aspirations in the legal marketplace of their choosing.

The Office of Career Strategy Associate Director of Recruiting Programs and Employer Relations is the lead project manager for all recruiting programs and employer development initiatives. The role provides advanced administrative services for all OCS programs and projects through expertise in career services technology, analytics, and project management, and works in partnership with program leaders, administrative staff, and the head of the office to ensure excellence in all OCS recruiting programs. In coordination with office leadership, the Associate Director delegates tactical work to an Administrative Coordinator, an Office Manager, and/or student workers, providing guidance and ensuring quality completion.

This is a full-time position, hybrid eligible, reporting to the Associate Dean for Career Strategy with dotted line reports to the Office Directors.

Job Description

Specific job duties are as follows:

Serve as administrative partner in strategic decision making about OCS recruiting programs.

• Participate in discussions on timing and calendaring of all programs.
• Ensure a well-coordinated calendar of all programs and communication of this calendar to all audiences (OCS staff, Law School, students, etc.).
• Participate in identification of opportunities for legal employers from across landscapes (law firms, government, NGOs and legal service providers, judges, corporations, etc.) to be invited to participate in programs featuring Penn Carey Law students and alumni.

Serve as primary administrator for all OCS sponsored recruiting programs and job postings.

• Manage the technology and processes for OCS sponsored interview programs, including virtual, in person and hybrid formats, across seasons and sectors.
• Manage all technology platforms (currently, Symplicity) relating to program resources and functions relating to invitations, registration, bidding, schedules, and reports.
• Assist with oversight and administration of all day-of program needs; troubleshoot day-of concerns and provide as-needed support to staff, students, and employers.
• Work with Office Manager to ensure proper billing of all participants.
• Gather and analyze data to measure program success; analyze and report outcomes.

Serve as lead liaison for external job fairs and recruiting programs.

• Oversee work of the Office Manager in completing all day-to-day tasks required for Penn Carey Law's successful participation in outside recruiting programming across sectors.

Serve as lead administrator for employer relations.

• Serve as liaison for employers interested in connecting with and hiring Penn Carey Law students and alumni.
• Build relationships, connect to program leaders and resources, and manage all administrative queries.
• Ensure exceptional employer experience with OCS through helpful, accurate, courteous professional, and timely communications.
• Manage job posting and resume collection processes for Penn Carey Law students and alumni, including developing and overseeing processes and ensuring timely and accurate entries by Administrative Coordinator and student workers.
• Manage and organize employer events.

Serve as architect for OCS marketing and communications.

• Develop and implement, in coordination with counseling staff, highly effective communications and marketing strategies for both student and employer constituents.
• In collaboration with OCS staff and program leaders, design career services resources, including, e.g., videos, guides, presentations, policies, samples, templates and information databases.
• Edit and design resources, following best practices for the medium in which the materials are being delivered (e.g. website; e-newsletter, text messages, etc.).
• Design and maintain OCS website, student-facing calendars and related social media platforms, delegating and supervising implementation projects to Administrative Coordinator and student workers as appropriate.
• Audit resources periodically to ensure that they are up to date and reflect best practices.
• Engage in ongoing learning to understand and continuously improve communication and information delivery of OCS strategy, resources and services.
• Develop processes to ensure consistent communication practices and marketing message.
• Provide training and education to OCS team to facilitate consistency and best practices.
• Collaborate with communications department and other law school peers to learn, share information, and ensure consistent practices.

Serve as technical and data analytics specialist for all OCS reporting needs.

• Manage data collection process for post-graduate employment data for all reporting requirements (e.g., NALP, ABA, US News & World Report).
• Prepare surveys and analyze data reported by students for various purposes including evaluating effectiveness of career services provided and understanding geographic and practice area interests of students.
• Support other (internal and market) research, data collection and reporting for strategic planning and effective delivery of OCS programs and services.
• Prepare data reports for internal and external audiences.

Serve as career services project manager.

• Manage special projects as needed, including, e.g., design and development, technical support, research, reporting and communications.
• Supervise assignment of tasks as appropriate to work-study students and ensure their completion.

Other duties and responsibilities as may be requested from time to time

Candidate Qualifications:

The successful candidate will hold a college degree and have a minimum of three to five years of increasing responsibility in administration, preferably in higher education and/or legal recruiting. A portfolio of work managing the calendaring and execution of complicated recruiting programs is preferred. The candidate will have a history of working successfully with diverse constituencies, including employers, faculty, alumni, current students, prospective students, and colleagues. We seek candidates who have established track records as collaborators in the workplace. Commitment to the Penn Carey Law ideal of collaboration is required.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Law School

Pay Range
$61,046.00 - $95,972.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Law-School/Associate-Director--Recruiting-Programs---Employer-Relations--Hybrid-Eligible_JR00064855



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