Payroll Manager

Franklin College of Arts and Sciences at the University of Georgia is seeking a Payroll Manager for our Divisional Payroll and Accounting Team (D-PACT).  D-PACT, within the Franklin College Business Office (FCBO), provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences financial resources. In partnership with college and departmental leadership, D-PACT manages payroll, non-sponsored funds, works to evaluate, develop and improve business processes and makes financial decisions that are strategic, compliant, and timely.

Desired Knowledge/Skills/Abilities/Competencies

• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that include higher-level management consultation.
• Advanced knowledge of Microsoft Excel, pivot charts and tables.
• Strong analytical and problem-solving skills.
• Solid knowledge of processes, protocols and procedures with a focus on budget, account and fund management and personnel/position management.
• Demonstrated experience performing complex analyses involving programmatic and fiscal considerations, formation of action plans, and independently making decisions in all aspects.
• Experience managing and developing budgets, coordinating multiple projects, and adapting programmatic objectives to changes.

Duties/Responsibilities

Payroll Management (70% of Effort) :

• Create and maintain master payroll spreadsheets for departments within assigned division.
• Run bi-weekly and monthly queries to validate payroll before payroll run dates.
• In coordination with Division Manager, Finance Manager, and REST obtain necessary information from departments for all payroll actions for all faculty, staff, and students that are not paid on original budget.
• Manage instructional budgets for departments within assigned division.
• Submit overpayment/emergency check requests.
• Submit EDRs (payroll corrections), position funding changes, and ad-hocs as needed in coordination with Financial Manager and REST.
• Plan summer school payroll in coordination with the Financial Manager and REST team for departments within your division.
• Address departmental questions timely and accurately.
• Provides coverage within assigned division as needed.

Financial Management (20% of Effort) :

• Reconcile instructional budgets for departments within your division.
• Work with Admin team to clear payroll contingency chart string and suspense account.
• Provide tuition waiver codes and chart-strings to departments within your division.

Departmental Management (10% of Effort) :

• Attends department head/faculty meetings with in assigned division as determined by Divisional Manager.
• Work cross-functionally with members of other groups within FCBSO to ensure overall effective Management of departmental business.
• In coordination with Divisional Manager, provides coverage to other departments as needed.
• Ensure compliance with UGA and Franklin processes and standards.
• Performs random audits of the processes and procedures within the D-PACT team and FCBSO.