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Research Administrator

Employer
University of Georgia
Location
Athens, Georgia
Salary
$43,000-65,000 Commensurate with experience, plus benefits
Date posted
Feb 23, 2023

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Administrative
Employment Type
Full Time

Franklin College of Arts and Sciences at the University of Georgia seeks to hire a Research Funding Administrator, primarily focused on post-award management. The research funding administrator position is considered a hands-on, high-level responsibility position that reports to the Research Project Manager for all research/sponsored accounting including monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This position serves as the contact for post-award grant administration between the Franklin College Business Office (FCBO) and UGA’s Office of Sponsored Project Administration (SPA). In the pre-award stage, the person in this position closely interfaces with Principal Investigators and Sponsored Programs in the submission of grant proposals. The position provides support for post-awarding activities, such as monitoring grant awards for accuracy and compliance with standards and providing post-award guidance on cost allowability, reporting, institutional processes, and more. This position manages and prepares monthly reconciliation reports for the unit’s research/research related accounts and will aid faculty and staff regarding policies and procedures.

This position is hybrid-remote.

Desired Knowledge, Skills, and Competencies

  • Direct experience in the area of research administration or financial project management.
  • Delegated Limited Submission Authority (DLSA) status typically is expected to be attained at this level within one to two years.
  • Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
  • Knowledge of pre-award and post-award regulatory requirements.
  • Familiarity with grant policies related to federal funding agencies.
  • Strong attention to detail.
  • Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
  • Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
  • Software experience and expertise in:
    • MS Office Suite
    • Adobe

Post-Award Responsibilities (75% Effort) :

  • Provide financial support and reports to faculty in the post-award stage of research projects.
  • Account management and monthly reconciliation for restricted projects and other research related funds (i.e.: start-up, research support accounts, etc.).
  • Process HR/payroll actions that are related to grant projects for faculty and staff.
  • Meet with faculty PI’s to review account activity, and ensure proper close-out of accounts.
  • Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers.
  • Assist faculty with effort and assist with planning.
  • Interface with and assist the departmental accountant with correct chart strings for travel authorities and expense statements, especially as it relates to grant projects.
  • Sub-contract administration, administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly.
  • Ensure that grant activities and expenditures are in accordance with federal, state, and university policies.

Pre-Award Responsibilities (15% Effort)

  • Serve the Franklin College faculty in preparing and processing highly complex grant proposals, assist with proposal development, and non-typical reporting requirements utilizing the e-portal.
  • Assist faculty, staff and graduate students in propose/application development, preparation and submission (both new proposals and proposal for additional funding to existing agreements).
  • Serve as the Delegated Limited Submission Authority for the department.
  • Create budgets, budget justifications, cost share budgets, directions regarding proposal content and formats to assure compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations.
  • Insure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub-contracts.
  • Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions.
  • Provide assistance in identifying potential funding sources appropriate to faculty or students area of expertise or interest.
  • Assist the PI in writing justifications for special approvals and exceptions to OMB policies.
  • Handles all inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA.
  • If necessary, works with the Foundation Office in proposal submission activities, including initiative review, eligibility assessment, and technical and budget development.

Other (10% of Effort) :

  • As a member of the staff in the department, this position supports the faculty, staff and students in the Franklin College of Arts and Sciences; this position either provides the requested customer service or refers it to the appropriate staff member to respond; in cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the manager and/or director to possible alternative resources.
  • Coordinate and provide leadership on special projects assigned by the director.
  • Perform tasks and assignments as instructed by the departmental leadership.

 

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