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Acquisitions & Collection Management Head

Job Summary

San Jose State University’s Dr. Martin Luther King, Jr. Library is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the University Library’s student-centered mission. The expert staff at the University Library are highly committed to excellence and service. As a joint library facility with San Jose Public Library’s main branch, and a member of the 23-campus California State University system, University Library employees frequently work with multiple external stakeholders and partners across a breadth of institutions. The Acquisitions and Collection Management Head reports to the Senior Director of Resource Management and Delivery. The incumbent works respectfully and cooperatively with employees of the Dr. Martin Luther King, Jr. Library to perform duties under limited supervision and works independently to achieve specified outcomes. The purpose of this position is to oversee and support the work of the Acquisitions and Collection Management unit providing leadership, supervision and planning, establishing policies and procedures, and organizing workflows for the successful operation of the unit. The Head provides work direction and oversight to five library staff positions in the areas of materials acquisition, data analytics, shared print programs, contract renewals and negotiations, and e-resource activation.

The Acquisitions and Collection Management Head meets as appropriate with department/unit heads, library administrators, campus personnel, and CSU system-wide colleagues, ensuring that unit programs and plans support library, campus and CSU goals. The incumbent keeps the Senior Director of Resource Management and Delivery informed of significant issues and developments in the unit, and communicates appropriate information from library administration and other library units to Acquisitions and Collection Management staff. This position serves on Library leadership teams that set priorities and goals for services and determine Library operational strategies, policies and procedures. SJSU Library is committed to bringing anti-racism practices into library services and operations. This position contributes to strategic initiatives in this area and ensures day-to-day business functions are aligned with the library’s core values of equity, diversity, and inclusion.

Key Responsibilities
  • Oversees the Acquisitions & Collection Management unit, developing workflows, establishing best practices, and providing strategic solutions at the library, campus, and system-wide level
  • Coordinates all aspects of resource acquisitions, including overseeing ordering and receiving of library materials in all formats and order types—firm orders, ongoing subscriptions, demand driven acquisitions, evidence-based programs, approval plans, donated materials, etc.
  • Provides work direction to five full-time SJSU employees of varying classifications, guiding, monitoring and correcting the work of others to maintain effective levels of productivity and quality
  • Serve as a member of the Collection Development Team, contributing expertise regarding acquisitions, budget, vendor programs, etc.
  • In collaboration with collection management stakeholders, the incumbent researches, recommends and implements innovative approaches to content acquisition and management, including vendor technologies, ILS APIs and integrations, and other enhancements that improve unit processes and workflows
Knowledge, Skills & Abilities
  • Extensive and in-depth knowledge of library acquisitions and analytics practices, systems and principles
  • Substantial program leadership skills in a complex organizational unit with broad impact on library services
  • Excellent written and oral communication skills
  • Ability to maintain flexibility and adapt to change
  • Ability to effectively use applicable library information systems and applications in analysis and reporting activities and projects
  • Ability to understand and analyze complex problems from various perspectives and draw valid conclusions
  • Ability to make independent decisions and exercise sound judgment, as well as anticipate and address problems proactively
  • Strong ability to lead teams effectively and promote a spirit of collaboration and excellence within an organization unit
Required Qualifications
  • A bachelor's degree and/or equivalent training
  • Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.  
Preferred Qualifications
  • Two years of administrative work experience in an academic library setting involving the development or improvement of administrative policies, procedures, practices, or programs.
  • Experience with library acquisitions and analytics using the Ex Libris Alma system
  • Two years’ experience supervising staff
  • Demonstrated proficiency with data analysis and visualization tools and software i.e. Tableau, Google Analytics, Excel, or similar     


Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $7,300/month - $7,597/month
CSU Salary Range: $5,022/month - $9,083/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest
All applicants must apply within the specified application period: February 22, 2023 through March 8, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at and questions may be sent to .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: February 22, 2023 (9:00 AM) Pacific Standard Time
Applications close:

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