Assistant to the Vice President for Communications and Marketing and Office Coordinator

Title: Assistant to the Vice President for Communications and Office Coordinator

Position Purpose:

The Assistant to the Vice President for Communications and Marketing and Office Coordinator serves as office manager, provides direct administrative support for the VPOC, serves as office coordinator, and supports the work of BCOM in specifically assigned ways.

Job Duties:

• Provide multifaceted general office support, including handling inquiries via email and telephone, keyboarding and transcribing, maintaining office supplies, mail distribution, and filing; managing accounts payable and budget monitoring; supporting BCOM recordkeeping and maintaining the security and confidentiality of personnel and student information files; providing BCOM project management support.
• Provide administrative support and assistance to the VPOCM by managing the VPOCM's calendar using Google Calendar; screening and directing phone traffic; Booking the VPOCM’s college- related travel; keeping track of and maintaining the standing of VPOCM’s professional memberships; and other duties as assigned.
• Monitoring BCOM email accounts and assisting media relations with hometown student news distribution through Merit.
• Support the editorial team through research.

Minimum Qualifications:

Education

• Associate’s degree
• Bachelor’s degree preferable.

Experience

• 3–5 years of experience in a deadline-driven office setting.
• Experience answering and returning phone calls and emails in a customer service capacity.
• Experience tracking and managing a budget.
• Experience with Wordpress is a plus but not a requirement.

Skills and Knowledge

• Excellent command of English grammar, spelling and composition, and strong proofreading skills.
• Excellent oral and written communication skills.
• Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude.
• Ability to work independently and juggle multiple priorities.
• Willingness and ability to learn additional applications as needed.
• Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community.

Benefits:

Bates College offers competitive salaries, excellent benefits (health, dental, sick leave, 24 days of vacation, 2 personal days, 13 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug and smoke-free workplace.

Equal Employment Opportunity Statement:

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at glexow@bates.edu .

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Advertised: Feb 21 2023 Eastern Standard Time
Applications close: