Administrative Associate

Position Information

Position Information

Vacancy Number:
S-00986

Position Title:
Administrative Associate

Classification Title:
Administrative Associate

Department:
College of Nursing and Health Sciences Administration

Employment Type:
Full-Time

Duties and Responsibilities:

The College of Nursing & Health Sciences is accepting applications for the Administrative Associate position. The qualified candidate chosen for this position would serve as the first point of contact in the dean’s office for phone calls and walk-ins in addition to the following responsibilities:

• Assists with coordinating events for School of Nursing and the College of Nursing and Health Sciences to include developing invitations, making arrangements for catering, serving as liaison to internal and external constituents, and providing assistance for post-event needs.
• Processes fall, spring, and summer semester class schedules. Assists faculty with coordination requests for room space needs each semester.
• Creates course registration number and enters relevant course information for course registration process.
• Processes faculty and adjunct information for Banner.
• Maintains up-to-date information in Banner and ARGOS reporting database.
• Provides administrative support to faculty and staff (word processing, filing, copying, etc.)
• Assists with typing of faculty manuscripts, papers, reports etc. as needed.
• Assists with mail distribution.
• Coordinates and enters room reservation requests from faculty in the College of Nursing & Health Sciences.
• Maintains database of events and related information.
• Posts classroom schedules each semester outside of classroom.
• Collects and posts faculty office hours each semester.
• Provides advising folder preparation for faculty, assists with file preparation, and filing, and other duties related to advisement and management of records each semester.
• Keeps faculty/student related bulletin boards, signage, and other areas up-to-date throughout the year.
• Maintains data for accreditation such as NCLEX -RN reports, end of course evaluation data and preparation of other reports as needed throughout the year.
• Coordinates the maintenance and repair office equipment and other building related issues for the College of Nursing and Health Sciences.

Knowledge, Skills, and Abilities:

The successful candidate should possess the following knowledge, skills, and abilities:

• Knowledge of basic word processing software and the ability to operate standard PC/PC software applications including Microsoft Office suite of programs
• Knowledge of applicable university policies and procedures
• Knowledge of general office procedures
• Knowledge of assigned department forms, rules, etc.
• Knowledge of and ability to input information into Banner and edit appropriately and in a timely manner
• Interpersonal skills
• Oral and written communication skills
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to perform basic mathematical computations
• Ability to respond to several demands at one time
• Ability to coordinate the work of others
• Analytical skills
• Ability to work with databases

Minimum Qualifications:

High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement. Some college education is desired.

Job Open Date:
02/21/2023

This posting will remain open until closed:
Yes

Job Close Date:

Salary Band:
103

Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

The mission of the AUM College of Nursing & Health Sciences is to foster and exemplify excellence in teaching, service/outreach, and research. The program prepares professional nurses to provide patient-centered, culturally competent, evidence-based care for diverse populations in a dynamic health care environment. Graduates are ready to assume leadership roles in the provision of nursing care in all health care settings. Master’s graduates are ready to lead in educator and advanced practice nurse roles in health-related services to diverse populations.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

Quick Link
https://www.jobs.aum.edu/postings/6018

Position Profile Link

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Do you have a high school diploma or equivalent and two (2) years of clerical/administrative experience?
   • Yes
   • No