Executive Director of Grants Management

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title
Executive Director of Grants Management

Time Base
40 hrs/week 12 months/year

Compensation
$170,145 - $196,322/year. The maximum initial placement is Step 3 depending on experience.

Position Type
Management

Department
Academic Affairs (121)

City
Oakland

State
CA

Job Description Summary

Under the direction of the Deputy Chancellor, the Executive Director of Grants Management develops, coordinates, and writes grant applications for the District. This position is responsible for pre-award coordination, post-award support, and the management of all aspects of project implementation in accordance with the grant schedule. The Executive Director of Grants Management provides a full spectrum of service related to grant development and management to faculty, staff, and external agencies.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Provide leadership in the development, acquisition, and management of external funding opportunities; identifies resources which meet funding needs and are consistent with the District’s mission and goals. Serves as primary District liaison with public funding agencies and promotes the District’s interests with those agencies. Represents the District in negotiations with grantor agencies/organizations including federal rates for indirect funds.

• Develop educational partnerships and linkages with the community, including business, industry, government, labor, education and other community and statewide agencies.

• Research, identify and analyze state, federal and private grant offerings that present viable funding, including long-term opportunities, and complement Peralta Community College District’s strategic direction and educational master plan to achieve educational objectives. Develops, coordinates and monitors state, federal and private workforce projects and grants.

• Serve as the District’s representative in local and regional consortiums formed to advance economic development and related workforce education.

• Provide direction for the planning and prioritization of projects and resource needs.

• Administer grant preparation, maintenance of documentation and prepare reports and items for submission to the Board of Trustees. Develop grant ideas and prepare major grant proposals/applications on behalf of the District. Works collaboratively with college administrators and faculty to advance workforce education in the District.

• Provide leadership and coordinate with both internal and external partners related to grant opportunities and activities. Provide technical expertise and analysis in the planning, preparation, program design, budget development, and evaluation of grant submissions.

• Administer the development and monitoring of performance outcomes. Supervise and conduct research of potential federal, state, private and non-profit funding sources. Create and maintain systems (i.e. grants database) for dissemination of information about external funding opportunities and other grants-related information.

• Maintain a positive, proactive relationship with District-wide constituents and funding agencies to ensure full grant compliance and process efficiency.

• Train and assist faculty and staff assigned to grant activities and grant implementation, including instruction regarding internal procedures, funding agency compliance, grant deliverables/outcomes, terms, mandates, financial requirements, personnel, payroll, budget monitoring, financial reporting, purchasing, administration of funded awards, grant management best for ensuring compliance, and direct projects as assigned.

• Working with District Finance, ensure that all grant expenditures are reasonable, allocable and allowable according to federal, state, and agency regulations and guidelines.

• Create, design and implement processes and procedures related to grant management and proposal development; keep records of grants; track college resources allocated to grants; provide mechanisms for audit verification and reconciliation.

• Conduct research related to needs assessment and background information for proposal development.

• Train, supervise, evaluate and direct the work of personnel as assigned; participate in selection and hiring processes; support equity, diversity and inclusion in the hiring process.

• Performs other related duties as assigned.

Minimum Qualifications

1. Possession of a Master’s Degree or equivalent from an accredited college or university.

2. One (1) year of formal training, internship or leadership experience reasonably related to the position.

3. Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., word processing, spreadsheet and database management software) including the Internet.

4. The successful candidate will:

a. Have direct experience in:

▪ Planning, implementing, administering, and evaluating programs and services.
▪ Employing, supervising and evaluating staff members.
▪ Budgeting, fund accounting, and financial reporting.
▪ Developing and managing grants

b. Demonstrate the following knowledge and abilities:

▪ Shared governance principles, recognize the importance of the democratic process and foster open communication among all divisions, programs and services; adhere to principles of trust teamwork and collaboration.
▪ Work effectively with diverse students, staff and faculty, both individually and as team members. ▪ Effective oral and written communications.
▪ Use independent judgment in the interpretation and application of rules, regulations, policies and procedures.

5. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

• Three (3) years of full-time administrative experience, formal training or leadership in an area related to grant development and management.

• Experience in managing and leading diverse personnel in team building, conflict resolution and team projects.

• Resource development experience with grants, foundations or similar development activities.

• Work experience at the community college-level.

• Sensitivity and commitment to the crucial role that diversity and pluralism play in a community college.

Environmental Demands

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication
• Occasional work performed alone
• Constant work around and with people

Other Requirements

APPLICATION PROCEDURES

1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE .

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS .
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Interviews may be conducted via Zoom or in-person.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

MISSION STATEMENT
We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Tools & Equipment Used

• Standard Office Equipment

Application Deadline Date
OPEN UNTIL FILLED. APPLICATIONS MUST BE RECEIVED BY JANUARY 26, 2023 FOR SECOND REVIEW DATE OF JANUARY 27, 2023.

Open Date
09/28/2022

Special Instructions to Applicants

Benefits Information

Benefits Information

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

• Subject to change.

Mission Statement

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Transcripts

Optional Documents

1. List of References
2. Other Document
3. Curriculum Vitae
4. Training/Certification Document