Administrative Associate III, Native American Studies and Payne Family Native American Center

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

The Department of Native American Studies invites applications for an Administrative Associate III to serve as the first point of contact for the Native American Studies Department and the Payne Family Native American Center (PFNAC). This position will greet and interact with a variety of visitors and may facilitate building tours. Thus, a general knowledge of Native American history and culture pertaining to Montana and our partnering tribal communities, essential understandings of Indian Education for All, and knowledge of the PFNAC building design history is helpful. The person in this role is required to provide a consistent and professional daily presence in the building and department, and maintains the nonfinancial and financial clerical needs of the Native American Studies Department. This position will also help set and track hours, create task list, and evaluate performance for work study and temporary employees, and may oversee volunteers in PFNAC events and Native student club leadership.

Required Skills

• Demonstrated knowledge of professional office practices and procedures.
• Demonstrated interpersonal, public relations and communication skills. These must include a high level of cultural sensitivity, especially for Native Peoples.
• Ability to work with a diverse group of individuals at all levels in the UM organization.
• Demonstrated knowledge of the Tribes of Montana and the Indian Education for all seven essential understandings.
• The capacity to assist in the management of PFNAC, that is utilized by a variety of groups, and an ability to work with and supervise and assist diverse groups and their needs in that space.
• Ability to maintain and/or develop efficient filing systems processes.
• Demonstrated skill and ability in the operation of personal computers and related word processing, spreadsheet and database software.
• Must possess the ability to learn quickly and utilize new/proprietary software programs.
• Demonstrated skill and ability to operate standard office equipment.
• Demonstrated organizational, time management and multi-tasking skills.
• Proven ability to set priorities, delegate tasks and pay close attention to detail.
• Ability to synthesize and analyze complex information and discern trends for reporting purposes.
• Ability to take initiative, work independently and problem solve.

Minimum Required Experience

• High School diploma and three (3) years of related experience or an equivalent combination of education and experience.

Preferred Qualifications

• Two-year liberal arts degree or a Bachelor’s degree in a relevant major.
• Familiarity with UM office practices, processes, and deadlines.
• Familiarity with academic programs within the university.

About Native Americans Studies and UM

Native American Studies is an academic discipline committed to examining the contemporary and past experiences and life ways of the first Americans from their perspective. The curriculum is designed to provide a study of American Indians from a holistic and humanistic viewpoint by focusing upon their cultures, history, and contemporary life. Courses are designed for both Native American and non-Native American students so they can better understand human similarities and differences, thereby leading to the development of better communications and cross-cultural relationships aimed at providing higher education and academic degree completion for students enrolled at UM.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, and Missoula, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube
• City of Missoula
• Video: There's This Place
• Destination Missoula
• Missoula Area Chamber of Commerce

Position Details

Position Title: Administrative Associate III

Position Number: 030000

Department: Native American Studies

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through

Friday 8:00 am to 5:00 pm, 12 months/year, may

require alternative work schedule

Salary: $15.155/hr -Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial

tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.


How to Apply

Open Until Filled. Application review has begun, but applications are still being accepted.

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

* Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular