Administrative Assistant I

Posting Details

Posting Details

Posting Number
0801420

Classification Title
Administrative Assistant I

Working Title

Department
College Of Education

Department Contact Email
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Job Summary/Basic Function

The College of Education invites applications for a full-time Administrative Assistant position to provide support to the Dean of College of Education.

Essential Job Duties:

• Type, copy, collate, and proofread reports, minutes, manuscripts, correspondence, and competent in Microsoft Professional Office Suite.
• Proficient in the use of Banner.
• Establish and maintain files and ensure completeness and accuracy. Create and maintain, training documents, and students’ folders.
• Open, sort, and distribute mail, prepare responses to routine requests, and send and receive emails and faxes.
• Screen phone calls and walk-in visitors to the unit. Greet visitors and provide information in response to inquiries when possible and refer to other sources if necessary.
• Prepare travel arrangements for unit faculty and staff when traveling for job-related events. Generate travel and budget requisitions.
• Prepare or assist in bulk mailings, sort per postal regulations and complete appropriate forms.
• Assist unit with coordination of work/study students.
• Distribute reports for the unit as needed to internal as well as external stakeholders.
• Must be able to work well with others; have excellent communication skills and always maintain a professional image.
• Maintain the highest level of FERPA compliance.
• Build presentations, flyers, brochures, and other documents as needed.
• Process work orders for facility maintenance repairs/upgrades.

Minimum Qualifications

• Education: Associates Degree
• Experience: 3 to 5 years of office experience in an administrative capacity.
• Knowledge of Microsoft Office, Copier, Printer etc.
• Ability to work with diverse populations of stakeholders at all organizational levels.

Preferred Qualifications

Posting Date
01/03/2023

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Position Category
Staff - Bi-Weekly (Non Exempt)

Budgeted Annual Salary
$16.44/ hour

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts

Optional Documents

1. Teaching Philosophy