Administrative Assistant I

Posting Details

Posting Details

Posting Number

Classification Title
Administrative Assistant I

Working Title

College Of Education

Department Contact Email

Job Summary/Basic Function

The College of Education invites applications for a full-time Administrative Assistant position to provide support to the Dean of College of Education.

Essential Job Duties:
  • Type, copy, collate, and proofread reports, minutes, manuscripts, correspondence, and competent in Microsoft Professional Office Suite.
  • Proficient in the use of Banner.
  • Establish and maintain files and ensure completeness and accuracy. Create and maintain, training documents, and students’ folders.
  • Open, sort, and distribute mail, prepare responses to routine requests, and send and receive emails and faxes.
  • Screen phone calls and walk-in visitors to the unit. Greet visitors and provide information in response to inquiries when possible and refer to other sources if necessary.
  • Prepare travel arrangements for unit faculty and staff when traveling for job-related events. Generate travel and budget requisitions.
  • Prepare or assist in bulk mailings, sort per postal regulations and complete appropriate forms.
  • Assist unit with coordination of work/study students.
  • Distribute reports for the unit as needed to internal as well as external stakeholders.
  • Must be able to work well with others; have excellent communication skills and always maintain a professional image.
  • Maintain the highest level of FERPA compliance.
  • Build presentations, flyers, brochures, and other documents as needed.
  • Process work orders for facility maintenance repairs/upgrades.
Minimum Qualifications
  • Education: Associates Degree
  • Experience: 3 to 5 years of office experience in an administrative capacity.
  • Knowledge of Microsoft Office, Copier, Printer etc.
  • Ability to work with diverse populations of stakeholders at all organizational levels.
Preferred Qualifications

Posting Date

Closing Date

Open Until Filled

Special Instructions to Applicants

Position Category
Staff - Bi-Weekly (Non Exempt)

Budgeted Annual Salary
$16.44/ hour

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents
  1. Teaching Philosophy

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