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Administrative Assistant I

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Aug 29, 2022
Posting Details

Posting Details

Job #

Department Code

Public Communications

Job Title
Administrative Assistant I

Syracuse, NY

Pay Range
Commensurate with Experience

Staff Level

FLSA Status


Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The Newhouse School seeks a talented administrative assistant to support the various research and scholarly activities of the School’s Endowed Chairs.

  • Bachelor’s degree required. 3-5 years experience in support of executive level directors or deans, preferably in an educational environment.
Job Specific Qualifications
  • High level administrative assistance skills in a professional environment, preferably with experience interacting in the arena of scholarly research.

Administrative Assistance for the Endowed Chairs Suite
  • Provide administrative assistance to the chairs in the school’s Endowed Chairs Suite, including support for several Newhouse signature projects they oversee. Requires independent judgment, an ability to multi-task, an ability to organize events, a reliable attention to detail, strong oral and written communication skills, professionalism, level headedness, and, as the ambassador of the suite, an ability to connect effectively with a wide variety of people.
  • Serve as primary gatekeeper, managing calendar, meeting, speaking, committee and event requests, etc.
Research & Creative Projects
  • Administrative support for research and creative projects, including basic research, grant submissions and reports.
  • Coordinate occasional hiring efforts and help oversee research assistants
Event Planning & Execution
  • Plan and manage events and activities sponsored by the endowed chairs.
Travel & Finance Processes
  • Help plan travel for the endowed chairs, as well as for guests, speakers, etc.
  • Assist with expense and travel forms, including purchases, reimbursements, etc.
Office Administration
  • Support the daily operations of the Endowed Chairs Suite as the primary staff presence in the office, including greeting students and guest speakers to make it a welcoming and affirming space.
  • Handle receptionist duties, including answering phone calls, responding to walk-ins, managing calendars, and engaging in correspondence.
Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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