Skip to main content

This job has expired

Program Coordinator

Job Details


Position Details

Position Information

Posting date

02/15/2023

Closing date

Open Until Filled

Yes

Position Number

1125952

Position Title

Program Coordinator

Department this Position Reports to

Program and Operations Director

Hiring Range Minimum

$60,100

Hiring Range Maximum

$75,100

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Lebanon, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

With guidance from leadership of the Quantitative Biomedical Sciences program, the Program Coordinator manages day-to-day operations of the QBS program and coordinates and delivers program and events according to the QBS mission, strategy, and institutional priorities.

This is a student-facing role and interacts regularly with a wide range of internal and external constituents and staff members. The Program Coordinator is responsible for managing the office and classroom environment, ensuring supplies and equipment are available to faculty and students; planning and managing student onboarding and social events; acting as point of contact for incoming students for arrival logistics and campus resources; monitoring student academic progress; and scheduling classrooms and other facilities for academic activities.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

· Demonstrated written and oral communication, project management, and organizational skills
· Ability to work independently while managing multiple projects simultaneously
· Ability to set priorities and respond to pressures, deadlines, and changes in schedules and priorities
· Ability to maintain and foster confidentiality
· Commitment to diversity and to serving the needs of a diverse community
· Proficiency with Microsoft Office products (Word, Excel, PowerPoint, etc.)
· Able to anticipate, deliver on, and exceed the expectations of students, alumni, affiliated faculty, and colleagues across Geisel and Dartmouth

Preferred Qualifications

· Experience with event planning
· Experience with website content management systems and social media
· Ability to understand, facilitate, and implement complex scheduling
· Experience supporting students and faculty in higher education
· Experience with Dartmouth financial systems

Department Contact for Recruitment Inquiries

Susan Diesel

Department Contact Phone Number

Department Contact for Cover Letter and Title

Susan Diesel

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/67210

Key Accountabilities

Description

Program Administration
· Manages daily operations of the Quantitative Biomedical Sciences program office.
· Orders office supplies, furniture, and equipment, and monitors their usage.
· Schedules classrooms and meeting spaces for courses and TA office hours.
· Manages, plans, and coordinates the departmental calendar.
· Plans and manages student events, including accepted students weekend, new student orientation, and program retreat. Organizes logistics for speakers, locates and reserves facility space, arranges for necessary services, and coordinates schedules and itineraries.
· Schedules monthly PhD research presentations and oversees attendance.
· Interacts with and responds to questions from faculty, current students, and prospective students.
· Acts as point of contact for incoming students for arrival logistics and campus resources.
· Responds to inquiries, interprets policies and procedures, and resolves problems as needed.
· Maintains a variety of databases and manages confidential records and information.
· Maintain program website, manages program correspondence, emails, and mailing lists.
· Coordinates with Geisel Facilities on office moves and other facility related issues.
· Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
· On-boards and orients new employees and visitors to the office and the community.
· Supports the office’s mission to foster inclusiveness and diversity.

Percentage Of Time

70%

Description

Program Marketing and Recruitment
· Assists with coordination of on-campus recruiting activities for the program.
· Monitors general program email and replies to prospective students.
· Attends virtual information sessions.
· Works with program administrative staff to plan events for admitted students’ visits, including reserving accommodations, managing expenses, and scheduling social activities.

Percentage Of Time

10%

Description

Academic Coordination
· Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.
· Oversees the coordination of graduate level courses including document creation, file retention, organization, and execution.
· Arranges for approved accommodations for special-needs students.
· Orders binding services for theses of students in graduate program.
· Reports degree certifications to appropriate dean’s office.

Percentage Of Time

10%

Description

Financial Administration
· Processes purchase orders and invoices.
· Understands and follows procedures in accordance with Dartmouth tuition collection mechanisms and policies, federal financial aid processes, and revenue collection activities.
· Prepares and processes business expense reports, interdepartmental invoices, and deposits for faculty and staff.
· Hires teaching assistants each term in consultation with QBS administrative staff.
· Onboards new PhD students to ensure prompt payment of stipends.

Percentage Of Time

10%

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral (Please specify full name below)
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Handshake
    • Other (Please specify below)
  2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Company

Dartmouth College

Employment at Dartmouth

Dartmouth welcomes individuals from diverse backgrounds, with varied experiences, and a range of talents, who are motivated to learn, develop, and achieve success.

Inspired by its unique New England setting, Dartmouth is dedicated to effecting positive change within a community where everyone collaborates to generate knowledge, engage with the global community, and enhance their personal growth and purpose.

Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.

Dartmouth College

About Dartmouth

Liberal Arts at the Core

A vibrant, inclusive learning environment where students and faculty respond with research and innovation to the most pressing challenges of our time.

Dartmouth Stands Apart

A fusion of a renowned liberal arts college and a robust research university where students, faculty, and staff partner to take on the world’s greatest challenges.

Our Mission

Dartmouth educates the most promising students and prepares them for a lifetime of learning and of responsible leadership through a faculty dedicated to teaching and the creation of knowledge.

Dartmouth College Hike

Videos

The College on the Hill

Take a four-season, 60 second tour of Dartmouth’s campus!

Take A Virtual Tour of Campus Video

The main Dartmouth campus stretches across 269 acres, including undergraduate and graduate schools, athletic and arts complexes, and nature preserves. Starting at Baker Tower, you can follow along for a virtual tour of the entire outdoor campus in just a few minutes.

Dartmouth College

Learn more about Dartmouth and the surrounding community at the following links:

About Dartmouth

Life in the Upper Valley

Benefits Information

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert