Budget and Personnel Manager (13954)

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Summary/Objective

The Budget and Personnel Manager supports the development and administration of the Library’s long-term strategic budget and personnel planning. The incumbent assists in the formulation of the operating budget and provides recommendations for allocations and purchases. The incumbent supports personnel development by creating and managing professional development opportunities, managing the recruitment process of staff and faculty, and reporting on workforce data. The incumbent also performs fiscal management of contractual expenses and capital expenditures and manages the accounting of the Library’s service desks. This position also oversees the Administrative Services & Student Employment Specialist and during his or her absence supervises students working in the Administration office.

Essential Functions

1. Budget Planning and Coordination:Collaborate with the Director of Administrative Services to develop and manage the Library’s operating budget, gifts and endowment funds, and grants. Provide strategic long-term budget planning. Participate in the formulation of the two-year budget cycles and line-item budgets. Provide strategic allocation and purchasing recommendations. Manage requests for spending the Library’s vacancy savings and gift and endowment funds.
2. Personnel Development and Administration:Manage professional development requests, including planning and tracking approved spending throughout the fiscal year. Create and encourage workforce development opportunities. Provide an analysis of workforce data including compensation, turnover, retention, promotion, and other personnel-related metrics to the Library’s leadership and for academic library surveys.
3. Recruitment Management:Manage the recruiting process for full-time staff, part-time professional staff, and faculty, including logistics, communication, and recordkeeping. Ensure execution of the University’s best practices for recruiting and hiring a diverse workforce, including providing assistance in reviewing applications.
4. Fiscal Management:Identify and recommend strategic purchases for the Library. Manage contractual expenses, including lease and maintenance agreements for copiers and printers, and purchase requests for capital expenditures.
5. Accounting and Financial Reporting:Count cash and provide financial support for all operational monies received in exchange for library services. Revenue includes fines, lost books, associate borrowers, interlibrary loan fees, tote bags, and Technology Services. Reconcile monies collected daily with accounting sheets.
6. Talent Management of Financial Operations Specialist:Hire, train, evaluate and coach the Administrative Services & Student Employment Specialist. Assist with the recruitment, training, and supervision of Administration Office part-time student assistants, continually observing and coaching the assistants and encourage professional development.
7. Other duties:Participate in strategic planning and shaping departmental policy. Provide high-level administrative budget and personnel support to the Director of Administrative Services. Prepare periodic reports and participate in establishing and revising departmental policies.

Supervisory Responsibility

• This position supervises 1 full-time staff member, Administrative Services & Student Employment Specialist.

Position Type/Expected Hours of Work

• Full Time, 35 hours/week.
• Sr. Coordinator/Analyst B.
• Non-Exempt.

Required Education and Experience

• Bachelor's degree or equivalent.
• 4-6 years of relevant experience.

Preferred Education and Experience

• Master's degree or equivalent.
• Graduate degree in human resources or library science.
• Experience in a multi-cultural environment preferred.

Additional Eligibility Qualifications

• At least four to five years’ experience in budgetary/forecasting, financial management, personnel and supervision.
• Demonstrated advanced computer skills to include Microsoft Excel and Word required. Excellent attention to detail and accuracy.
• Excellent written and oral communication skills including interpersonal and collaborative skills.
• Ability to handle multiple priorities in a diverse customer service environment. Project management experience with solid organization and planning skills.
• Ability to see tasks through to complete resolution.
• Knowledge of Colleague’s financial management system and/or a related financial management system.
• Basic Statistical analysis skills required.

Others

• Hiring offers for this position are contingent on the successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC