Dean’s Assistant & Operations Coordinator

Salary for Announcement

The salary range for this position is $50,000 - $55,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more. For a brief overview of these options, please visit our Benefits section.

Department
School of Education

The Dean's Assistant and Operations Coordinator provides calendaring, travel, document routing, and meeting support for the Dean; coordinates operations for the School of Education; and provides budgetary support for the School of Education at Metropolitan State University of Denver.

The School of Education at Metropolitan State University of Denver prepares people who will “Teach, Lead, and Transform.” MSU Denver’s School of Education develops excellent teachers and educational leaders who engage in reflective practice and scholarly activity, and who are ethical decision makers and agents of social change. We provide an intellectually rigorous, culturally relevant curriculum that fosters pedagogical expertise, cultivates critical thinking, and promotes imagination. We acknowledge the present and historical systems of oppression and marginalization that permeate all levels of society and believe these structures of power and privilege need to be deeply understood by all members of our SOE community. We are committed to actively dismantling these systems and barriers within our SOE, and value lived experience that supports this work.

MSU Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion. We are a designated Hispanic Serving Institution located in downtown Denver. Our student population consists of nearly 50% first generation students and over 45% students of ethnic/racial minority backgrounds. The University is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for underrepresented groups. We create an equitable learning and working environment with individuals who consistently demonstrate commitment to equity and inclusion. We value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging where all community members feel valued to achieve personal and professional success.

About MSU Denver:

( https://www.msudenver.edu/about/ )

Latino/a/x Faculty and Staff Association: ( https://www.msudenver.edu/lfsa/ )

African American Affairs Council: ( https://www.msudenver.edu/aaac/ )

Asian Pacific Islander Desi American (APIDA) Faculty and Staff Affinity Group: ( https://www.msudenver.edu/apida/our-story/ )

Duties/Responsibilities

Administrative Support for the Dean (25%)

• Manage the Dean’s calendar using Microsoft Outlook. This includes communicating with relevant stakeholders to find a common time, procuring a room reservation/ setting up a virtual meeting link, etc.
• Assist with travel arrangements including submitting necessary travel documents to the university for reimbursement
• Route various forms for signature
• Coordinate Dean’s meetings logistics including room reservations, catering, etc.

Budget (35%)

• Manage and maintain documentation of budget account(s)
• Manage P-card and DP-card accounts and reallocate as necessary
• Create and manage SPOs and POs
• Process travel authorization forms, check requests, mileage reimbursement forms
• Make, document, and reconcile purchases
• Arrange for adjunct hire payments

Operations (35%)

• Maintain personnel information, databases, and inventories, including office supplies, promo items, and the resource library
• Maintain copier/scanner database codes
• Place work requests for copiers and order copier supplies
• Maintain copy count report
• Order and track door key assignments
• Maintain fob access matrix and ensure appropriate access for employees
• Enter and monitor facilities and housekeeping work requests as needed for the School of Education suites and classrooms
• Manage operations portion of on- and off-boarding of personnel
• Manage loaning of temporary parking passes
• Coordination of moves and construction projects in SOE office spaces
• Coverage of Dean’s Office front desk during gaps in student employee coverage
• Back-up for student employee supervision
• Manage SOE Resource Library

Other duties as assigned (5%)

Required Qualifications

• Bachelor’s Degree from an accredited institution or 8 years’ experience working in an office environment in an administrative support role. A combination of education and experience will also be accepted where 2 years of work equals 1 year of education.
• Two years of experience working in an office environment in an administrative support role
• Demonstrated experience using Microsoft Suite, particularly proficiency in Excel and managing calendars in Outlook
• Experience with budgets, fiscal accounts, and/or purchasing
• Demonstrated skills with organization and attention to detail

Preferred Qualifications

• One year of experience applying accounting policies, processes, and procedures
• Experience working with Banner, Workday
• Experience working in a higher education setting
• Experience creating reports and meeting deadlines
• Experience working in collaboration with supervisors, co-workers and vendors, as well as working independently
• Experience working under rules of confidentiality in an office environment
• Experience with and sensitivity to the needs of a diverse urban student population including (but not limited to) students of color, LBGTQIA students, students from low-income backgrounds, first-generation students, students with disabilities, undocumented students, non-traditional students, student veterans, and English language learners

Work Hours/Type

This is a hybrid position designed to support flexibility with both in-office work, as well as some remote schedules.

Instructions to Apply

For full consideration, please submit the following documents:

1. Resume

2. Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

3. Names and contact information for three professional references ( at least one reference provided must be a supervisor, either current or former)

For best consideration, apply by February 23, 2023 at 11:59 PM MST.

All applications must be submitted through the university's online application system, www.msudenver.edu/careers.

Official transcripts will be required of the candidate selected for hire.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Emailtrogowsk@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.