Accounts Payable Specialist, Hybrid

Accounts Payable Specialist, Hybrid

Req No: 2023-15058
Category: Accounting/Finance
Type: Full-Time Central Staff
Salary: $22.00 - $26.40 per hour
Close Date:

Overview
This position is open until filled with an initial application review to take place after February 27, 2023.

The pay range for this position is $22.00 - $26.40 per hour depending upon qualifications and is non-negotiable.

This position works a hybrid in-office schedule, generally a minimum of three days in the office per week, with initial training conducted in-office. Additionally, candidate must live within a commutable distance to SDSU.

The Accounts Payable Department is responsible for providing internal and external customers with high quality professional payable services for the San Diego State University Research Foundation. The department processes payments and issues 1099s, 1042Ss, and CA 592s.

Under the direct supervision of the Accounts Payable Supervisor, the Accounts Payable Service Associate II is responsible for providing technical support to functional units and departments by disbursing funds, recording financial transactions, reviewing vendor invoices, reconciling vendor accounts, preparing documents for processing, and accurately enters data into the Banner financial system. Provides account and internal reviews; prepares internal audit reviews, reports, and submits required reports to the state and federal governments. Committed to providing excellent customer service to all vendors and customers.


Responsibilities
The Accounts Payable Service Associate II is responsible for but not limited to:



Account Reconciliation and Expenditure Processing 85%

Review vendor invoices and supporting documentation for proper authorization, accuracy, completeness and adherence to procedures and policies. Prepare vendor invoices for authorization. Verify vendor information for remittance address and taxable status. Reconcile vendor statements, resolve payment discrepancies and note payment type. Data entry of invoice information, accrue sales and use tax - if applicable, and review for accuracy. Prepare documents for processing in our financial system and document imaging system.

PCard responsibilities to include review approved invoices for accuracy, ensure proper approval and coding for PCard payment, initiate payment to the vendor via PCard, and proper reconciliation of payments made on U.S. Bank website.

Additional responsibilities may include analysis and processing paperwork related to the following: Foreign National payments, review of wire transfer payments, travel reimbursements and advances, miscellaneous income, independent contractor payments, and 1099 reportable payments. Analysis, balancing and reconciling charges related to the PPC database. Processing of stop payment/void/stale dated checks, ICR Reporting, Sales & Use Tax audit, and Business Service statistical reports.

Customer Service 10%

Assist vendors and customers in all payable matters including resolving issues timely, offering solutions or teaching opportunities in a positive manner.



Other Duties and Responsibilities as Assigned 5%

Perform general office duties such as filing, opening and distributing mail and answering phones; assist co-workers with tasks as needed, including processing paperwork during absences. Supports initiatives to continually improve the Accounts Payable process. Perform special projects as assigned.



Qualifications
Knowledge and Abilities

• Knowledge of and experience with financial record-keeping methods, procedures and practices; arithmetic and general office procedures
• Knowledge of governmental financial record-keeping methods
• Knowledge of and experience with sales and use tax; audit and/or accrue for correct and applicable sales and use tax.
• Knowledge of and experience with tax status, withholding requirements and tax compliance issues
• Knowledge of financial record-keeping methods, procedures and policies of SDSU Research Foundation
• Knowledge of a variety of policies, procedures, and precedents specific to the SDSU Research Foundation
• Knowledge of Ellucian Banner and current document imaging systems
• Ability to accurately and efficiently input data
• Ability to use and experience with Word, Excel, PowerPoint and Outlook to create reports, memos and documents
• Ability to apply accounting procedures and practices to the analysis of complex accounting problems
• Ability to analyze and interpret accounting data
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to work independently and make sound decisions and recommendations regarding accounting activities
• Ability to work and participate in a team setting
• Ability to effectively interact in a professional manner with a broad range of customers such as coworkers, project staff, administrators, faculty and vendors
• Ability to plan, organize and coordinate work activities within established deadlines
• Ability to identify and solve basic problems and refer more complex problems to appropriate staff
• Ability to respond to routine inquiries and explain standard policies and procedures to others
• Ability to perform a variety of moderate to complex work assignments
• Ability to perform standard business math, track financial data and make simple projections
• Ability to understand, interpret and communicate procedures, policies, information, ideas and instructions
• Ability to quickly learn and use new office support technology systems and software packages
• Ability to understand and follow posted work rules and procedures
• Ability to demonstrate motivation and strong interpersonal skills
• Ability to demonstrate organizational skills, meet deadlines, detail orientation, possess good judgment and common sense
• Ability to demonstrate a high level of cross-cultural sensitivity

Required Experience/Education

• Completion of a high school degree, program or equivalent
• Equivalent to three-years of progressively responsible financial record-keeping experience

Preferred Qualifications and Special Skills

• College degree in Finance or Accounting
• Intermediate to advanced skills in Microsoft Excel, Word, PowerPoint, Access
• Previous experience with Ellucian Banner and document imaging software

ADDITIONAL APPLICANT INFORMATION:

• The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

To apply, visit https://careers-sdsurf.icims.com/jobs/15058/accounts-payable-specialist%2c-hybrid/job?in_iframe=1




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