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Staff Assistant, Enrollment Management

Job Details

Posting Details

Position Information

Fiscal Year
2022-2023

Position Title
Staff Assistant, Enrollment Management

Classification Title
Staff Assistant

Department
Vice Provost for Enrollment Management

Posting Number
P230067

Posting Link https://www.ubjobs.buffalo.edu/postings/40593

Employer
State

Position Type

Professional Appointment Term
Term

Salary Grade
SL2

Posting Detail Information

Position Summary

The Vice Provost for Enrollment Management ( VPEM ) is seeking a Staff Assistant who will possess the willingness to use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence. This position’s primary responsibility is to provide professional support to the Office of the Vice Provost for Enrollment Management, including direct support to the Vice Provost. The incumbent will serve as a primary liaison with all parts of the university and a wide range of individuals including deans, vice presidents, vice provosts, and faculty.

Essential Job Duties and Responsibilities:
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with campus colleagues and department directors.
  • Prepare and distribute written and electronic communications on behalf of the Vice Provost including correspondence and presentations.
  • Heavy Calendar Management-schedule meetings, and manage appointments
  • Management of resource supporting materials for meetings and appointments.
  • Represent VPEM and UB on national organizations, serving on committees and supporting conferences, as appropriate; serve on university committees as assigned.
  • Build comprehensive travel itineraries.
  • Assist with enrollment management on/off-campus events and staff functions.
  • Uphold a strict level of confidentiality.
  • Assist in special projects as assigned by the Vice Provost.
  • Maintain the budget for Enrollment Management.
  • Oversee general office needs including office supply inventory, process procurement requests, reimbursements, and perform account reconciliation.
  • Support departments under Enrollment Management as needed.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Bachelor’s degree required. A combination of education and experience will be considered in lieu of a Bachelor’s degree.
  • Proven experience supporting management at the executive level in private or public settings is required.
  • Calendar management skills, experience with MS Office, including Word, Excel, PowerPoint and Outlook are essential.
  • Strong interpersonal and verbal and written communication skills and ability to maintain confidentiality is essential.
  • Strong decision making skills, attention to detail and ability to work independently with little supervision is required.
  • This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a complex organization with many different stakeholders.
Preferred Qualifications
  • Previous office work experience, be able to accept responsibility and run administrative aspects for the office
  • Knowledge of community and government operations
  • Ability to become familiar with university-specific programs and software.
  • Proficiency in collaboration and delegation of duties
  • Exceptional interpersonal skills.
  • Community volunteer experience
Physical Demands

Salary Range
$58,000-$65,000

Additional Salary Information

Type
Full-Time

Campus
North Campus

Posting Alerts

Special Instructions Summary

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting?
No

Background Check Notification

Contact Information

Contact's Name
Rose Polino

Contact's Pronouns

Contact's Title
HR & Finance Manager

Contact's Email
rmdonius@buffalo.edu

Contact's Phone
716-645-5019

Posting Dates

Posted
02/13/2023

Deadline for Internal Applicants
02/27/2023

Deadline for External Applicants
Open Until Filled

Date to be filled
04/30/2023

References

Number of References Required
3

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.

Company

University at Buffalo

UB is New York’s largest public university, one of America’s leading research universities and a flagship in the SUNY system.

UB is a top 40 university in a top city in which to attend college, and with more than 1,300 acres across three unique campuses, there is always something new to explore. Regular shuttle service takes students between North Campus and South Campus, and the Downtown Campus is easily accessible by Metro Rail

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