Administrative Secretary II

Title: Administrative Secretary II

Employee Classification: 52 Wks Unit

***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***

Department: Exec Dir, Facilities Office

Salary Range: $37,458.00

Who we are:

We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.

We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.

What you get:

Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

Performs duties necessary to ensure effective office operations by overseeing division office staff and providing a diverse range of administrative support functions; tracks division office supply and service budgets; oversees the completion of payroll and the input of class schedules; compiles statistical data; maintains complex recordkeeping and filing systems; prepares forms, logs, schedules, and memoranda.

What you'll do:

Oversees division office procedures, organizes and directs work flow. Hires, trains,
supervises, and evaluates student workers. Trains new and existing staff in payroll,
purchasing and word processing and database usage. Oversees all division clerical
staff.

Provides administrative support for an associate dean or director by gathering,
summarizing, and analyzing data for reports. Tracks and provides budget
information regarding part-time faculty payroll and division operating budgets.

Maintains division office records, files, and confidential materials. Completes
special projects and reports.

Oversees the completion of part-time and full-time faculty, professional, and
classified payroll and hiring documents. Completes purchasing documents and
maintains budgetary records.

Oversees the input in the CRT of division course offerings and resolves room
conflicts for division classrooms. Sets deadlines and coordinates information from
department chair.

Makes all division travel arrangements. Collects and verifies expense reports for
faculty.

Performs other job related duties as assigned.

Education, experience, and other requirements:

Associate's Degree or equivalent and three (3) years of progressively, responsible
secretarial work experience or a High School diploma and over five (5) years of
progressively, responsible secretarial work experience.

Preferred Qualifications: