Director of Resources & Operations

Job Summary

The Director for Resources and Operations (DRO) works under the general direction of the Dean in the College of Engineering functioning with autonomy and oversight of the college and department budgets, personnel, and operations. The primary responsibilities include budget and fiscal management, personnel, operations, and oversight of facilities projects.

This position collaborates and provides guidance and advice to the dean, associate deans, chairs, and staff on the efficient use of resources to optimize operation, implements college and campus policies, and serves as approving official with delegated authority.

The incumbent oversees the administrative activities for the college and supervises key office personnel who work on a wide variety of events, programs, activities, and special projects as assigned. The incumbent also works broadly with the leadership in the division, managers, analysts, and staff throughout the university and adopts continuous process improvement (CPI) to achieve business optimization and enhance the effectiveness of services offered in the college.



Key Responsibilities

• Advises the Dean with regards to policy and procedures for budget administration. Reviews proposed budget, salary, and personnel actions to ensure conformance with established guidelines and collective bargaining agreements.
• Manages and monitors annual salary and operational expenditures for the College in coordination with the college financial analyst.
• Oversees preparation of periodic forecasts for each department and distribution salary, OE, and equipment funds.
• Monitors and approves financial transactions and journal transfers for the college.
• Participates in and performs a full range of work-related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to financial tracking of budgets, funding, or projects.
• Partners with FD&O units, including maintenance, operations, project management and safety management staff, to help offer better response time and updates to the dean, associate deans, and departments
• Shepherds the strategic operational planning of space in the college; Represents the dean to develop long-range solutions and general space allocation and utilization plans, in collaboration with FD&O that are consistent with federal, state and local codes and regulations and CSU and university guidelines.
• Works collectively with FD&O to ensure College space data is accurate and collaborates to perform space utilization analysis and studies
• Addresses general building space management concerns with the Sr. Director of Academic Budgets, Administration & Operations, Vice Provost of IESA, and FD&O, on behalf of the Dean, Associate Deans, Chairs, and College.
• Collaborate with FD&O to develop draft capital budget requests for facilities related to renovation, maintenance, and construction projects. Help facilitate access to program information as needed by FD&O to further plan, design, and construction successful projects.
• Manages personnel work for all employees in the college, including searches, and annual evaluations.
• Track and report Assigned Time and Faculty Workload.
• Provides staff training, evaluates performance, and implements departmental changes in consultation with the dean. This includes assisting the departments in training and development to find areas that need specific attention for improvements within the college

Knowledge, Skills & Abilities

• Ability to read, analyze, and interpret common technical concepts, reports, and legal documents
• Ability to work with mathematical concepts such as probability and statistical inference; applying concepts such as fractions, percentages, ratios, and proportions to practical situations
• Ability to interpret a variety of instructions written, oral, diagram, or schedule form
• Ability to develop, recommend, and implement techniques and practices to improve the areas of fiscal and personnel responsibility to ensure optimum performance
• Ability to maintain contact with customers and solicit feedback for improved services and to maximize productivity through use of appropriate tools; develop resources that create timely and efficient workflow; and develop and recommend budget.
• Ability to prepare and effectively present analysis of budget, enrollment, planning and related data as well as information to the campus community
• Ability to identify problems, collect data, establish facts, and draw valid conclusions and interpret a wide range of information and data
• Ability to develop and present recommendations for improvement of established processes and practices
• Ability to maintain dignity and self-control in difficult situations
• Ability to think strategically and support the dean in recommending policy or procedural decisions
• Exercise fiscal responsibility and complying with demands to meet assigned targets and goals on a semester/annual basis
• Ability to train staff and department chairs to understand processes and procedures related to budget, personnel, facilities, and other relevant aspects of this position
• Ability to directly and effectively supervise employees
• Ability to prepare progress reports, inform supervisor of project status and deviation from goals; prepare activity reports for management guidance, including ability to ensure completeness, accuracy and timeliness of all operation functions

Required Qualifications

• Bachelor's degree  
• 3 years of manager experience within a safety management system framework
• Experience with Google Suite and Microsoft Office Suite
• 4 years of budget experience

Preferred Qualifications

• Post-Baccalaureate
• Experience with SJSU financial systems or similar (PeopleSoft, data warehouse, CHRS, etc.)
• Experience with budget projection and analysis

Compensation

Classification: Administrator II
Anticipated Hiring Range: $9,834/month - $11,250/month
CSU Salary Range: $4,583/month - $14,713/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: February 10, 2023 through February 26, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: February 10, 2023 (9:00 AM) Pacific Standard Time
Applications close: