**This is an on-site position. Remote workers will NOT be
The Assistant Dean for Enrollment & Scholarships serves as
an essential member of the College of Law and University team and
has dual reporting responsibility to the Dean of the College of Law
and to the Vice President for Enrollment. The mission of the
Department of Admissions is to provide students diverse
opportunities for enhanced learning through leadership development,
personal involvement, and self-discovery in a dynamic environment.
The Assistant Dean for Enrollment & Scholarships provides
direction and leadership to the Admissions Office for managing and
executing departmental strategies to accomplish institutional
goals, while upholding the University's mission.
The Assistant Dean for Enrollment & Scholarships is
responsible for the overall administration and coordination of
enrollment activities for the Office of Admissions. Additionally,
the Assistant Dean for Enrollment & Scholarships will manage
the dissemination of scholarships for incoming and current
The Assistant Dean for Enrollment & Scholarships will
facilitate and maintain professional and ongoing relationships with
internal and external contacts such as, executives, administrators,
faculty, staff, students at the College of Law and the University
at large, prospective students, alumni, community contacts and the
general public, and representatives from the American Bar
Association ("ABA"), the Association of American Law Schools
("AALS"), The Law School Admissions Council ("LSAC").
The Assistant Dean for Enrollment & Scholarships will serve
on Admissions, Financial Aid, Student Affairs, Academic Discipline,
and Diversity Faculty Committees.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Ensure total compliance with all University, ADA, LSAC, ABA, and
AALS policies and requirements.
Oversee and manage recruitment, application evaluation,
selectivity, yield and retention improvement.
Create, oversee, and direct operational and strategic plans for
the department and campus programs and events.
Collaborate with the Dean of the College of Law and the Vice
President for Enrollment to develop policies and procedures for
Admissions and the awarding of scholarships and other financial aid
packages for students.
Collaborate with the Director of Law Student Financial Services
in packaging financial aid for students.
Ensure that department objectives are met, and that University
policies and procedures are followed, Ensure effective and
efficient workflow and adherence to quality standards for
programs/events, staff, and self.
Serve as a resource for program/event planning with a specific
focus on adherence to University policies and procedures regarding
contract negotiations and management for University departments and
Reports admission trends, enrollment numbers, scholarship
reports, discount rate(s), and various other statistics, as
Develop and implement procedures and practices to improve the
efficiency of planning and implementing campus programs/events and
Represent St Thomas University College Law at recruiting
Work closely with other departments, including Financial Aid and
the Registrar's Office, to coordinate a seamless admission
Responsible for filing all memoranda for advanced standing and
transfer students with the Registrar's Office, including
supervising Admissions Advisors in their preparation of said
Assist in the professional development of staff as individual
and team contributors.
Recruit and enroll an in-coming class for the Fall and Spring
semesters. Coordinate the following programs: Introduction to Legal
Studies, the Summer Conditional (ILS-SC) program, and
Develop and maintain positive relationships with undergraduate
faculty and pre-law advisors.
Work with the University's Vice President for Enrollment to
analyze admissions trends/yields.
Work with the Dean of the College of Law, Vice President for
Enrollment, Associate Director of Admissions, Assistant Director of
Admissions, and Faculty Admissions Committee to establish and
adhere to admissions policies.
Compile and maintain statistical records, produce weekly status
reports and provide data to the President of the University, the
Dean of the College of Law, the Vice President for Enrollment, and
national organizations and publications.
Maintain reporting standards; oversee submission of required
information to LSAC for electronic application and related matters;
submit application and electronic mapping to LSAC and maintain
active communication with LSAC staff.
Review and evaluate applicant academic records, admission
credentials and render decisions on presumptive admits per
Select and distribute candidate files to committee members.
Work with the College of Law Admissions Office staff to design,
develop, and revise the law school applications.
Prepare and update all applicant correspondence.
Oversee the operation and maintain the integrity of the
admissions database and all other internal database management
Adhere to the "Statement of Good Admission and Financial Aid
Counsel and advise students effectively and efficiently,
pursuant to any and all requirements and/or recommendations set by
the ABA, AALS, The Florida Bar, and The College of Law's Graduation
Perform the transfer of data between ACES2 and Colleague
Train and supervise staff.
Interpret and apply College of Law policies, procedures, rules
and regulations, and monitor compliance with accreditation
Ensure effective and efficient workflow and adherence to quality
standards for programs/events, staff, and self.
Assist with student employee training, development, and
evaluation in conjunction with the Associate Director and Assistant
Director, and provide daily supervision.
Comply with departmental and University safety rules and
Perform other administrative duties as assigned by immediate
Serve on University and College of Law committees as
Supervision received from the Dean of the College of Law and the
Vice President for Enrollment. Routine assignments are performed
independently following University and departmental policies and
Responsible for supervision of the Admissions team.
Position requires significant travel and work on evenings and
Excellent written and oral communication skills
Must be self-starter able to work under pressure, and meet
established deadlines. Ability to think "outside the box" and to
lead and manage change, as well as the recruiting and admissions
processes of the College of Law.
Excellent interpersonal and customer service skills with the
ability to communicate effectively with a diverse population.
Professional in appearance and demeanor.
Superior attention to detail and confidentiality.
Work regularly with information requiring the utmost discretion
Proficiency in the use of CRMs, PCs, including Excel, and
complex database systems
Ability to concentrate on work projects despite interruptions by
heavy volume of telephone calls and visitors.
Adept at record-keeping and general office procedures
The position requires average agility and good physical
condition and the ability to occasionally lift and carry moderately
heavy materials weighing up to approximately 25 to 30 pounds.
Ability to work occasional nights and weekends
EDUCATION AND EXPERIENCE:
JD degree preferred, BA required. Five to Seven years' work
experience in an administrative capacity, preferably in a
University environment. Familiarity with law school admissions
activities and processes is highly preferred. Working knowledge of
marketing as applied to student recruitment preferred. PC literacy
(MS Word/Excel) required. Working knowledge and support of ACES and
LSAC protocol and Datatel Colleague required. Good oral and written
After 1 year of continuous full‐time service, employees are
eligible to enroll in STU’s bachelor and master courses,
tuition‐free. The program will cover a maximum timeframe of 125% of
credit hours attempted toward the degree program. Employees may
enroll in STU’s doctoral program, with a 40% tuition discount,
under the same conditions.
St. Thomas University is a Catholic university sponsored by the
Archdiocese of Miami committed to academic and professional success
guided by its Catholic identity. All employees are therefore
expected to respect the teachings of the Roman Catholic Church and
support the University’s religious mission. All employees hereby
acknowledge their familiarity and support of the religious
affiliation, mission and values of St. Thomas University.
Equal Employment Opportunity
St. Thomas University is an equal opportunity employer that
promotes a diverse and inclusive organization. It is the policy of
the University to fill each vacancy with the candidate who
represents the best fit for the position and to promote and
transfer employees from within whenever possible and practical.
Employment decisions are made on the basis of the candidate’s
personal capabilities, qualifications, and ability to assist the
University in fulfilling its mission without discrimination. With
regard to the latter, the University’s program of recruiting
employees for mission aims to inform prospective employees of the
University’s mission and to help them and hiring personnel
determine how they will support and contribute to the University’s
St. Thomas University is an E-Verify® Employer. E-Verify® is an
Internet-based system that allows an employer, using information
reported on an employee's Form I-9, Employment Eligibility
Verification, to determine the eligibility of that employee to work
in the United States. STU will utilize E-Verify® to verify
employment eligibility for all newly hired employees.
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Ability to commute/relocate:
- Miami Gardens, FL 33054: Reliably commute or planning to
relocate before starting work (Required)
- Admissions: 7 years (Required)
Work Location: In person