Assistant Dean Enrollment & Scholarships

**This is an on-site position. Remote workers will NOT be considered.**

POSITION SUMMARY:

The Assistant Dean for Enrollment & Scholarships serves as an essential member of the College of Law and University team and has dual reporting responsibility to the Dean of the College of Law and to the Vice President for Enrollment. The mission of the Department of Admissions is to provide students diverse opportunities for enhanced learning through leadership development, personal involvement, and self-discovery in a dynamic environment. The Assistant Dean for Enrollment & Scholarships provides direction and leadership to the Admissions Office for managing and executing departmental strategies to accomplish institutional goals, while upholding the University's mission.

The Assistant Dean for Enrollment & Scholarships is responsible for the overall administration and coordination of enrollment activities for the Office of Admissions. Additionally, the Assistant Dean for Enrollment & Scholarships will manage the dissemination of scholarships for incoming and current students.

The Assistant Dean for Enrollment & Scholarships will facilitate and maintain professional and ongoing relationships with internal and external contacts such as, executives, administrators, faculty, staff, students at the College of Law and the University at large, prospective students, alumni, community contacts and the general public, and representatives from the American Bar Association ("ABA"), the Association of American Law Schools ("AALS"), The Law School Admissions Council ("LSAC").

The Assistant Dean for Enrollment & Scholarships will serve on Admissions, Financial Aid, Student Affairs, Academic Discipline, and Diversity Faculty Committees.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Ensure total compliance with all University, ADA, LSAC, ABA, and AALS policies and requirements.

Oversee and manage recruitment, application evaluation, selectivity, yield and retention improvement.

Create, oversee, and direct operational and strategic plans for the department and campus programs and events.

Collaborate with the Dean of the College of Law and the Vice President for Enrollment to develop policies and procedures for Admissions and the awarding of scholarships and other financial aid packages for students.

Collaborate with the Director of Law Student Financial Services in packaging financial aid for students.

Ensure that department objectives are met, and that University policies and procedures are followed, Ensure effective and efficient workflow and adherence to quality standards for programs/events, staff, and self.

Serve as a resource for program/event planning with a specific focus on adherence to University policies and procedures regarding contract negotiations and management for University departments and groups.

Reports admission trends, enrollment numbers, scholarship reports, discount rate(s), and various other statistics, as requested.

Develop and implement procedures and practices to improve the efficiency of planning and implementing campus programs/events and contract management.

Represent St Thomas University College Law at recruiting events.

Work closely with other departments, including Financial Aid and the Registrar's Office, to coordinate a seamless admission process.

Responsible for filing all memoranda for advanced standing and transfer students with the Registrar's Office, including supervising Admissions Advisors in their preparation of said memoranda.

Assist in the professional development of staff as individual and team contributors.

Recruitment Responsibilities:

Recruit and enroll an in-coming class for the Fall and Spring semesters. Coordinate the following programs: Introduction to Legal Studies, the Summer Conditional (ILS-SC) program, and Orientation.

Develop and maintain positive relationships with undergraduate faculty and pre-law advisors.

Work with the University's Vice President for Enrollment to analyze admissions trends/yields.

Enrollment Responsibilities:

Work with the Dean of the College of Law, Vice President for Enrollment, Associate Director of Admissions, Assistant Director of Admissions, and Faculty Admissions Committee to establish and adhere to admissions policies.

Compile and maintain statistical records, produce weekly status reports and provide data to the President of the University, the Dean of the College of Law, the Vice President for Enrollment, and national organizations and publications.

Maintain reporting standards; oversee submission of required information to LSAC for electronic application and related matters; submit application and electronic mapping to LSAC and maintain active communication with LSAC staff.

Review and evaluate applicant academic records, admission credentials and render decisions on presumptive admits per Committee consent.

Select and distribute candidate files to committee members.

Work with the College of Law Admissions Office staff to design, develop, and revise the law school applications.

Prepare and update all applicant correspondence.

Oversee the operation and maintain the integrity of the admissions database and all other internal database management systems.

Adhere to the "Statement of Good Admission and Financial Aid Practices"

Counsel and advise students effectively and efficiently, pursuant to any and all requirements and/or recommendations set by the ABA, AALS, The Florida Bar, and The College of Law's Graduation requirements.

Perform the transfer of data between ACES2 and Colleague Datatel.

Administrative Responsibilities:

Train and supervise staff.

Interpret and apply College of Law policies, procedures, rules and regulations, and monitor compliance with accreditation standards.

Ensure effective and efficient workflow and adherence to quality standards for programs/events, staff, and self.

Assist with student employee training, development, and evaluation in conjunction with the Associate Director and Assistant Director, and provide daily supervision.

Comply with departmental and University safety rules and regulations.

Perform other administrative duties as assigned by immediate supervisor.

Serve on University and College of Law committees as requested.

SUPERVISION RECEIVED:

Supervision received from the Dean of the College of Law and the Vice President for Enrollment. Routine assignments are performed independently following University and departmental policies and procedures.

SUPERVISION EXERCISED:

Responsible for supervision of the Admissions team.

POSITION QUALIFICATIONS/SPECIFICATIONS:

Position requires significant travel and work on evenings and weekends.

Excellent written and oral communication skills

Must be self-starter able to work under pressure, and meet established deadlines. Ability to think "outside the box" and to lead and manage change, as well as the recruiting and admissions processes of the College of Law.

Excellent interpersonal and customer service skills with the ability to communicate effectively with a diverse population.

Professional in appearance and demeanor.

Superior attention to detail and confidentiality.

Work regularly with information requiring the utmost discretion and integrity.

Proficiency in the use of CRMs, PCs, including Excel, and complex database systems

Ability to concentrate on work projects despite interruptions by heavy volume of telephone calls and visitors.

Adept at record-keeping and general office procedures

The position requires average agility and good physical condition and the ability to occasionally lift and carry moderately heavy materials weighing up to approximately 25 to 30 pounds.

Ability to work occasional nights and weekends

EDUCATION AND EXPERIENCE:

JD degree preferred, BA required. Five to Seven years' work experience in an administrative capacity, preferably in a University environment. Familiarity with law school admissions activities and processes is highly preferred. Working knowledge of marketing as applied to student recruitment preferred. PC literacy (MS Word/Excel) required. Working knowledge and support of ACES and LSAC protocol and Datatel Colleague required. Good oral and written communication.

Tuition Benefit

After 1 year of continuous full‐time service, employees are eligible to enroll in STU’s bachelor and master courses, tuition‐free. The program will cover a maximum timeframe of 125% of credit hours attempted toward the degree program. Employees may enroll in STU’s doctoral program, with a 40% tuition discount, under the same conditions.

Catholic Identity

St. Thomas University is a Catholic university sponsored by the Archdiocese of Miami committed to academic and professional success guided by its Catholic identity. All employees are therefore expected to respect the teachings of the Roman Catholic Church and support the University’s religious mission. All employees hereby acknowledge their familiarity and support of the religious affiliation, mission and values of St. Thomas University.

Equal Employment Opportunity

St. Thomas University is an equal opportunity employer that promotes a diverse and inclusive organization. It is the policy of the University to fill each vacancy with the candidate who represents the best fit for the position and to promote and transfer employees from within whenever possible and practical. Employment decisions are made on the basis of the candidate’s personal capabilities, qualifications, and ability to assist the University in fulfilling its mission without discrimination. With regard to the latter, the University’s program of recruiting employees for mission aims to inform prospective employees of the University’s mission and to help them and hiring personnel determine how they will support and contribute to the University’s mission.

E-Verify

St. Thomas University is an E-Verify® Employer. E-Verify® is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. STU will utilize E-Verify® to verify employment eligibility for all newly hired employees.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Weekend availability

Ability to commute/relocate:

• Miami Gardens, FL 33054: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Admissions: 7 years (Required)

Work Location: In person