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Administrative Secretary

Northern Kentucky University
Kentucky, United States
Salary Not Specified
Posted Date
Feb 8, 2023
Posting Details

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Position Information

Working Title
Administrative Secretary

Upward Bound

Compensation Title
Academic Secretary

Position Number

Position Status

Work Schedule

Part-Time, 18 hours a week

Hours per Week
18 Hours

Months per Year
12 months

Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty, and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence. Our vision is that NKU will be nationally recognized for being a student-ready, regionally engaged university that empowers diverse learners for economic and social mobility. We will do this while promoting a culture of excellence, acting with integrity, fostering a community of belonging, working with creativity and innovation, and maintaining a climate of collegiality. In your role, you will be expected to ensure that students who interact with you have a high-quality experience that supports the vision of the institution.

Purpose of Position

Position will be responsible for developing and maintaining the electronic database and paper records for the Upward Bound Program. Position will keep accurate books of program accounts and reconcile the program’s purchasing each month. Position will publish newsletters, brochures, and grant materials. Position will complete forms, memoranda, and requests to sustain daily operations of the program. Position will serve as a receptionist to visitors. Position will check and update social media weekly.

Primary Responsibilities

Initiate paperwork for ensuring personnel hires, purchasing supplies and equipment, travel authorizations. Use MyNKU, SAP, and Universal Worklist for these processes.

Reconcile the program’s purchases and record-keeping (stipends, credit cards, etc).

Update the program’s database and improve the program’s documents.

Use of computer and knowledge of Microsoft Software for program essentials

Maintain filing system in hard copy and electronic forms

Assist Program Director in preparation for budget and federal annual reporting processes. Assist with auditing processes and tracking alumni.

Checking and responding to emails about program

Update calendars for staff members and help with the initiation of activities for the program.
Occasionally making reservations on and off campus.

Maintain office supplies and inventory

Open and distribute mail


High School Diploma/ GED with Business/Administrative Training
Professional composure with friendly, flexible attitude and competence in using a wide range of technological equipment. Good verbal and writing skills required. Initiative and follow through essential, especially with budgetary concerns.
Updating all budgetary, record-keeping, technical maintenance, and office inventory ordering. Ability to learn procedures and policies of MyNKU, SAP, Universal Worklist, and P-Card processes.
Must have a valid driver’s license, the ability to walk up to 2 miles at a moderate pace, and ability to lift light objects.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.

Minimum Education
High School Diploma

Preferred Education
High School Diploma

Minimum Experience
2 years

$16.00 an hour

Pay Grade

Posting Detail Information

Requisition Number

Job Open Date

Job Close Date

Open Until Filled

Quick Link

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please briefly explain you customer service experience.

    (Open Ended Question)

  2. * How have you previously encouraged/celebrated diversity in your work environments?

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. References
Optional Documents
  1. Cover Letter/Letter of Application

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