Administrative Support Coordinator II

Administrative Support Coordinator II

Job No: 521367
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)


Position Summary

The Department of Spanish and Portuguese has nine tenured and tenure-track faculty members, 15 lecturers, 22 teaching associates, six graduate assistants, one Administrative Support Coordinator and one Administrative Support Assistant II, as well as work study and student assistant and tutor positions. The number of lecturers and teaching associates varies from semester to semester. This position is under the supervision of the Department Chair.

The Administrative Support Coordinator II provides support for the faculty as well as direct office lead responsibilities. There also is an Administrative Support Assistant II position for the Department. The Administrative Support Coordinator's work is supervised by the Department Chair and should be carried out within the policies set by the Department and the Chair. These responsibilities include the following: planning and managing budgetary and fiscal matters, course scheduling, preparing faculty appointment contracts and supporting documentation, interpreting academic and administrative regulations and policies, gathering data, assisting committees, coordinating staff and student employees, and managing academic and non-academic personnel matters.

For more information regarding the College of Arts and Letters, click here.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Specialized Skills

• Extensive experience using Microsoft Word and Excel.
• Working knowledge of and/or ability to quickly learn to use the standard university software systems such as the Oracle financial database, Banner, the Ad-Astra scheduling system, and SIMS/R.

Preferred Qualifications

• Lead and/or supervisory experience.
• Experience working with budgets.
• Experience coordinating administrative support functions for a group.
• Purchasing experience.
• Experience handling confidential matters.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,681 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on December 15, 2022. To receive full consideration, apply by December 14, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Tina Deesen at mailto:tdeesen@sdsu.edu


Advertised: Dec 01, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/521367/administrative-support-coordinator-ii



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