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University of Portland
Oregon, United States
Salary Not specified
Posted Date
Feb 8, 2023

Internship & Experiential Learning Coordinator

Job Category: Staff
Division: Provost's Office
Department: Career Education Center
Opened Date:
Classification: AF

The University of Portland seeks an Internship & Experiential Learning Coordinator. This position is responsible for serving as the central contact and resource for internships and experiential learning within the Career Education Center at University of Portland. This role works with key constituencies across campus to provide leadership, structure and coordination of both for-credit and independent internships. This position manages all aspects of the University internship program and standardizes all internal and external components for internships through acting as a liaison to staff and faculty partners within academic colleges and professional schools and employers with specific attention towards student success and equitable and inclusive practice. This role assists with the creation, coordination, and implementation of programs and initiatives to cultivate new and ongoing relationships with employers in order to connect UP students to meaningful experiences. This role provides internship education through programs, events and resources.

The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.

The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.

We offer our employees a competitive benefits package which includes:
  • Comprehensive, affordable medical and dental insurance plans for you and your dependents which include vision and alternative care options
  • 403(b) retirement plan which includes employer contribution after two years of full-time service
  • Tuition Remission for employees after 90 days of full-time service; spouses and dependents eligible after two years of full-time service
  • 13 Paid Holidays in 2022 calendar year along with a 10-day vacation accrual upon hire
  • Home Loan Benefit Program
  • Access to Beauchamp Recreational & Wellness Fitness Center and Clark Library at no cost
  • Discounts across University of Portland campus including Bookstore, Athletics events, Outdoor Pursuits/Bike Shop and Performing & Fine Art productions

  • This is a full-time, exempt position with benefits. Link to the full job description is available here:

    Duties Related to Internship Program and Data Management and Education
  • Lead the implementation and evaluation of a comprehensive internship program with an emphasis on equitable access and expanding student participation. Contribute to developing and assessing learning outcomes.
  • Ensure that University-wide internship protocols, processes and common language for internship experiences are utilized. Continually evaluate and improve existing policies and procedures for internships and experiential education.
  • Develop sharp expertise and fluency in Handshake.
  • Manage all aspects of academic internship logistics, including class rosters, standard learning agreements, mid-point and final evaluations. Maintain accurate records of student internship participation.
  • Understand current legal, ethical and justice issues surrounding student internships and be able to articulate these issues to others. Recognize the connection between access to internships and equity; help increase student opportunities in order to remove barriers to internship participation and experiences.
  • Collect and analyze internship data, including credit-bearing internships, and prepare summary reports.
  • Train and supervise student employee(s) within the Career Education Center, including hiring, onboarding, training, coaching and performance evaluations.

  • Duties Related to Communications, Marketing and Staff and Faculty Relations
  • Partner with faculty and staff to facilitate coordinated internship marketing, program strategy and communication with and between students, employers, faculty, staff and alumni to encourage student engagement with internship opportunities, to promote internship participation and generate internship opportunities.
  • Promote the accessibility of internship opportunities by ensuring all internships and events are shared on a centralized system and disseminated across campus.
  • Work collaboratively across campus to support policy and procedures that ensure the academic quality and integrity of internships.
  • Create and update internship resources for students, faculty and employers, including guides and website resources.
  • Implement ongoing awareness and career education campaigns, including through community presentations, about the benefits of participating in experiential education and contribute to telling the story of student internship participation.

  • Duties Related to External Relations
  • Utilize data to develop and maintain substantial and continuing contacts with businesses, industry, government and alumni representatives in order to establish meaningful experiential learning opportunities for students. Guide them in the development of internship positions that complement and enhance students’ academic and professional goals.
  • Partner with the Career Education Center staff and other campus partners to enhance and grow employer and alumni relationships in order to develop quality internship opportunities for students.
  • Develop, coordinate, and implement programs and events to educate students about internship search strategies and internship experience preparedness in collaboration with faculty and staff partners.

  • Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

    Education and Experience
  • Required: Bachelor’s degree.
  • Preferred: Master’s degree in business, higher education, human resources, or related field.
  • Preferred: Minimum 2 years’ professional experience in higher education.
  • Preferred: Experience in workshop presentation and public speaking.
  • Preferred: Experience coordinating experiential programs within higher education settings.
  • Preferred: Supervisory or advisory role with secondary or post-secondary students.
  • Preferred: Canva, graphic design and/or email marketing experience.Or a combination of equivalent education and/or experience.

  • Knowledge, Skills and Abilities
  • Knowledge of and interest in higher education internship practices, policies, and procedures.
  • Ability to work independently, prioritize tasks, handle and follow through on projects, and meet deadlines. Ability to multi-task in a dynamic environment and demonstrate superb organizational skills.
  • Demonstrated knowledge of effective strategies for working with diverse faculty, staff, students and employers with experience in promoting a diverse, equitable, and inclusive workforce/academic environment.
  • Ability to maintain confidentiality and effectively handle confidential student information with sound judgment, tact, and discretion.
  • Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements. Excellent problem-solving skills.
  • Ability to work independently and to constructively receive supervisory direction.
  • Ability to exercise excellent judgment.
  • Excellent verbal and written communication skills, including public speaking. Strong and effective interpersonal and customer service skills.
  • Ability to work collaboratively and effectively with organizations and departments within and outside the University.
  • Ability to collect and analyze data to inform decisions.
  • Demonstrated ability in event planning and promotion.
  • Strong ability to work effectively with college-age individuals and groups including supervising student staff.
  • Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
  • Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
  • Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.*

  • *All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

    Application Instructions:

    Click the apply to job button. You will be directed to create a free account and begin your application.

    A cover letter, resume, list of references, and response to a supplemental question are required. In your cover letter please respond to the following questions:
  • Why are you interested in this position at the University of Portland?
  • What are your areas of work-related strength and what areas would you like to grow?

  • Supplemental Question:

    If you were selected for this position, how would you use your skills and experience to contribute to supporting diversity, equity, and inclusion in this position at the University of Portland?

    The University of Portland has a COVID-19 vaccination requirement that will apply to all university employees. To learn more about COVID policies and guidelines for University of Portland employees, please visit:

    For those requiring a reasonable accommodation to apply: Applicants who have a disability and would like to request a reasonable accommodation regarding the application or hiring process should contact Human Resources at (503) 943-8484 or

    Required Documents: Cover Letter, References, Resume, Supplemental Questions

    To apply, visit

    Founded in 1901, the University of Portland is a private, comprehensive, Catholic university with a mission of teaching and learning, faith and formation, service and leadership. The University of Portland is an equal opportunity employer fully dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.


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