Academic Program Counselor, Shiley School of Engineering

Academic Program Counselor, Shiley School of Engineering

Job Category: Staff
Division: Shiley School of Engineering
Department:
Opened Date:
Classification: AF
Hours:
Benefits:

Summary:
The University of Portland seeks an Academic Program Counselor for the Shiley School of Engineering. This position advises undergraduate students in the Shiley School of Engineering (SSOE) to meet degree requirements and achieve academic success. Primary responsibilities include registering students, advising and counseling students regarding curriculum and degree requirements, referring students to department and University resources, planning informational programming, evaluating graduation applications, assisting the Associate Dean of SSOE with administrative tasks, and communicating student expectations.

The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.

The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.

We offer our employees a competitive benefits package which includes:

Comprehensive, affordable medical and dental insurance plans for you and your dependents which include vision and alternative care options

403(b) retirement plan which includes employer contribution after two years of full-time service

Tuition Remission for employees after 90 days of full-time service; spouses and dependents eligible after two years of full-time service

13 Paid Holidays in the calendar year along with a 10-day vacation accrual upon hire

Home Loan Benefit Program

Access to Beauchamp Recreational & Wellness Fitness Center and Clark Library at no cost

Discounts across University of Portland campus including Bookstore, Athletics events, Outdoor Pursuits/Bike Shop and Performing & Fine Art productions

This is a full-time, exempt position with benefits. Link to the full job description is available here: http://bit.ly/40wbEGf


Responsibilities:

Advise current and incoming engineering and computer science majors and SSOE minors. Act as a primary point of contact for current and prospective students for curriculum related questions.

Provide advice to students on a range of issues, including, but not limited to; academic progress, academic program policies, career plans, accessibility, community standards, etc., to assist them in making appropriate choices and decisions.

Hold meetings with students each semester to assess academic goals and create graduation plans, review courses taken and needed, and keep track of progress toward meeting graduation requirements, including fulfillment of ABET minimum requirements.

Assist in connecting students to University resources to ensure their academic and personal success.

Assist in registering students for courses each semester with the Registrar’s Office.

Collaborate to maintain and update all engineering student electronic records.

Partner with the Associate Dean to address student problems and academic/disciplinary issues and conduct meetings with students who may be academically at risk.

Document correspondence relating to Care Team cases. In coordination with the Associate Dean of Academic Affairs, participate in discussions and contribute insight from student interactions to the Care Team.

Perform degree audits and review degree applications to confirm eligibility for graduation.

Coordinate with admissions regarding transfer equivalency and curriculum requirements for prospective and admitted SSOE transfer students.

Provide the Athletics department with information regarding NCAA compliance, including potential student-athlete transfer evaluations, progress toward degree (PTD) certification, and degree completion.

Work with the Studies Abroad office to advise SSOE students planning to go abroad, assist them in creating a plan for going abroad, and evaluate course equivalencies in those programs.

Work with the office of International Student Services to assist incoming students (permanent and exchange) with registration for coursework.

Participate in campus-wide meetings with other academic units for program coordination and inter-university relations.

Support SSOE participation at university events, including Admissions events, Fall Orientation weekend, Weekend on the Bluff, and Family Weekend events, and plan and execute SSOE student-centered events.

Support maintaining and updating SSOE academic information on marketing materials and websites.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.


Requirements:
Education and Experience

Required: Bachelor’s degree.

Preferred: 1 to 3 years professional experience in academic/higher education environments or a combination of equivalent education and/or experience.

Preferred: Experience working with students in the engineering or computer science fields.

Preferred: Experience using BANNER, Argos, Degree Works, Zoom, and/or Etrieve.

Or a combination of equivalent education and/or experience.

Knowledge, Sills and Abilities

Strong interpersonal/customer service skills and ability to communicate effectively via online platforms, presentations, one-on-one student meetings, and written communication.

Able to work collaboratively and effectively with organizations and departments within and outside the University.

Effectively receive supervisory input and directions and work as part of and contribute to a team, being flexible with changing circumstances.

A high degree of organizational skills with attention to detail.

Able to prioritize multiple projects occurring at the same time, and complete work on time and accurately in a fast-paced setting.

Excellent analytical, critical thinking, and problem-solving skills.

Must be a self-starter who takes pride in pursuing excellence and can work independently.

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

Willing to take initiative and ownership of projects and assignments and being proactive with projects, quality, professional development, and process improvements.

Ability to routinely exercise independent decision-making.

Collect and analyze data from multiple sources and prepare clear and persuasive reports. Contribute to identifying trends, analyze needs, and participate in process improvements

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.

Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.*

*All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Application Instructions:

Click the apply to job button. You will be directed to create a free account and begin your application.

A cover letter, resume, list of references, and response to a supplemental question are required. In your cover letter please respond to the following questions:

Why are you interested in this position at the University of Portland?

What are your areas of work-related strength and what areas would you like to grow?

Supplemental Question:

If you were selected for this position, how would you use your skills and experience to contribute to supporting diversity, equity, and inclusion in this position at the University of Portland?

The University of Portland has a COVID-19 vaccination requirement that will apply to all university employees. To learn more about COVID policies and guidelines for University of Portland employees, please visit: https://www.up.edu/pilotsprevent/vaccinations/vaccination-policy.html.

For those requiring a reasonable accommodation to apply: Applicants who have a disability and would like to request a reasonable accommodation regarding the application or hiring process should contact Human Resources at (503) 943-8484 or recruitment@up.edu.


Required Documents: Cover Letter, References, Resume, Supplemental Questions

To apply, visit https://up.hiretouch.com/job-details?jobID=80480&job=academic-program-counselor-shiley-school-of-engineering

Founded in 1901, the University of Portland is a private, comprehensive, Catholic university with a mission of teaching and learning, faith and formation, service and leadership. The University of Portland is an equal opportunity employer fully dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.





jeid-f746e2a1e87ec64dad08c30db4a012d4