ADMINISTRATIVE AND FINANCIAL OPERATIONS COORDINATOR- COMMUNICATIONS AND ACADEMIC AFFAIRS

Job Summar y:

Provide assistance in developing and maintaining departmental budgets and financial matters in the Office of the Provost and the School of Communications. Order, track, and reconcile capital equipment expenditures for the School of Communications. Work with the Office of the Provost to provide financial and administrative assistance as needed within Academic Affairs.

Supervision Reports to Financial Operations Manager

Essential Duties:

1. Provide administrative support and assimilate information for the financial needs of various departments under the Office of the Provost. Monitor, verify and reconcile expenditures of budgeted funds in Ithaca College’s financial system; verify and maintain all travel forms and documentation; maintain budget files. Provide updated information, data and reports as required or requested. Process financial transactions, pay bills, and process credit card payments as needed for the Office of the Provost.

Assist in developing and maintaining various budgets within the School of Communications to include monitoring, verifying and reconciling event and grant accounts, tracking and reconciling expenditures, paying bills, and processing credit card and other financial transactions through the College's financial system. Provide updated information, data and reports as required or requested.

Work with the School of Communications Financial Operations Manager to provide financial and budgetary data to the Director of Technical Operations, the Student Media Adviser of The Ithacan, the Manager of Park Productions, and the Manager of Television & Radio as well as various Park School Departments, student groups, and Park School faculty and staff.

Work with the School of Communications’ Dean’s Office to order and purchase equipment and supplies for departments, laboratories, and faculty. Determine best prices and resolve any concerns and/or problems with vendor orders. Renew all departmental publications and subscriptions. Provide financial assistance with supply orders.

Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse, and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students, and visitors to the College. Promote a flexible, collaborative, and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

Serve on the Pendleton Grants Committee and the Pendleton Professional Development Grants Committee, in a budget advisory capacity for the School of Communications. Set and update guidelines and procedures for faculty, staff, and student reimbursement. Compile information and prepare spreadsheets for grant committee meetings; tabulate results; finalize award letters and charts for the Park Dean and Pendleton grant files. Notify faculty/staff about grants awarded and process reimbursements.

Serve as a resource to assist faculty, staff, students, and external vendors with financial questions as a part of the Provost’s Financial Team. Consult with the Division of Business and Finance and other departments across campus as needed.

Participate in special projects and perform additional duties as assigned.

Qualifications:

Associate degree and a minimum of 2 years previous office experience or the equivalent combination of education and experience; in-depth knowledge of various word processing, spreadsheet, and database software applications; excellent attention to detail, strong organizational, interpersonal, verbal, and written communication skills, and the ability to effectively work and interact respectfully within a diverse and inclusive environment. Previous experience maintaining and monitoring departmental budgets and expenditures, ability to prioritize projects, and handle multiple tasks and meet deadlines preferred. Pay Rate is $21/hr.

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various materials on campus requiring the ability to walk or drive or make other travel arrangements.

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.