AuD Program Analyst

Job Summary

Working independently under limited supervision, this position provides complex administrative and financial support to the Department Chairperson and Department of Audiology students, faculty, and staff. The Audiology (AuD) Program Analyst performs a variety of Human Resources, Faculty Affairs, and technical accounting, analytical and administrative work of moderate complexity. This incumbent works independently to compile and analyze financial/HR information from CMS PeopleSoft reports. In addition, this person designs and prepares a variety of financial reports for year-end budget projections along with faculty appointment salary projections. Also, the AuD Program Analyst position serves as the office operations coordinator and provides work lead direction to Student Assistants.

Key Responsibilities

• Oversee, coordinate, communicate and perform, as necessary, all administrative office operational duties including senior level administrative work for the Department Chairperson. Serve as a resource for Department and the public on university policy and procedures
• Ensure completeness, accuracy, and timeliness of all operational functions
• Take initiative to solve problems and correct errors in accounts, course schedules, and Department work-flow procedures
• Make recommendations to the Department Chairperson regarding the improvement of quality and services
• Develops and maintains financial account tracking systems and reports, and reconciles complex accounts for all SJSU and Foundation accounts (general fund, lottery, trusts, foundation, Department, and endowed scholarships, etc.) using PeopleSoft System to ensure that budget and expenditures are within year-to-date and projected year-end amounts
• Adheres to all SJSU and Foundation policies and procedures and stays abreast of latest system upgrades and processing instructions
• Notifies Department Chairperson of any significant expense or salary discrepancies and initiates and follows-up on appropriate corrective action
• Assists Department Chairperson in program planning and recruitment and retention plans
• Process appointments and reappointment papers for each faculty member and ensure the correctness of salary with consultation with the Department Chairperson and appropriate personnel at the College and University level
• Provides work lead direction for student workers
• Oversee office activity and direct other professional staff/student assistants in the operation of the office

Knowledge, Skills & Abilities

• Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling. Ability to compose and appropriately format correspondence and reports
• Working knowledge of Microsoft Office such as Word, Excel, and Outlook. Expertise in FileMaker Pro is essential
• Ability to perform accurately in a detail-oriented environment
• Investigate, analyze and solve problems
• Ability to handle multiple work priorities, organize and plan work and projects
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Ability to interpret and apply a wide variety of rules and procedures, regulations and policies
• Strong oral communication skills. Must possess excellent customer service and public relations skills
• Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment
• Working knowledge of general practices, program, and/or administrative specialty
• Basic knowledge of and ability to apply fundamental concepts
• Working knowledge of budget policies and procedures
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Two years related work and business office experience which involves the monitoring and coordination administrative work through a system of internal procedures and controls preferred
• Office coordination experience also preferred

Compensation

Classification: Administrative Analyst/Specialist – Non Exempt
Anticipated Hiring Range: $4,300/month - $5,000/month
CSU Salary Range: $3,518/month - $6,791/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: February 6, 2023 through February 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .



Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: February 06, 2023 (9:00 AM) Pacific Standard Time
Applications close: