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Authority and Bibliographic Control Librarian

Ball State University
Indiana, United States
Salary Not Specified
Posted Date
Feb 6, 2023
Posting Details

Position Information

Position Title

Authority and Bibliographic Control Librarian

About this Opportunity

The Ball State University Libraries is looking for a talented librarian to join our committed and highly-engaged team of professionals as Authority and Bibliographic Control Librarian. Joining colleagues in the Cataloging and Discovery Services unit, the Authority and Bibliographic Control Librarian will coordinate authority control and bibliographic enhancement/maintenance functions for records in the Libraries’ discovery system and provide original and complex copy cataloging for a variety of materials. Our Cataloging unit is recognized for taking thoughtful and inclusive approaches to description and access and is essential to connecting learners and researchers to the breadth of our collections, which includes over one million print volumes and nearly 950,000 e-resources. If you are energized by the possibilities of this important role, we invite you to consider joining us in our mission “to create transformative experiences for diverse communities of learners.”

Inclusive Excellence Statement

At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

Benefits and Community

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:


Learned Professional Exemption



Length of Assignment

Full-Time At-Will

Position Function

Coordinate the enhancement/maintenance of bibliographic, authority, holdings, and item records in the University Libraries’ library management system to facilitate user discovery and access to scholarly resources that support research, teaching and learning; supervise personnel assigned to the section; provide original and complex copy cataloging according to established library standards and practices; create authority records; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries.

Minimum Education

MLS / MLIS / MIS degree from an ALA accredited program.

Minimum Experience

One or more years of cataloging and/or authority/bibliographic control experience using MARC formats, AACR2rev or RDA, Library Congress subject headings and classification, a bibliographic utility such as OCLC Connexion, and a library management system, such as Alma.

Minimum Other

Effective oral and written communication skills; working knowledge of basic Microsoft Office applications.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Additional advanced degrees.

Preferred Experience

Supervisory experience; professional cataloging experience and/or authority/bibliographic control experience in an academic library; music and/or multimedia cataloging experience.

Preferred Other

Ability to work with a variety of foreign languages, including those using non-Roman scripts; knowledge of emerging technologies, especially metadata systems and related standards.

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Bibliographic Quality Supervisor, Technical Cataloging Assistant for Authority Control.

Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

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IN Indiana


University Libraries:170090

Department Information

The minimum salary for this position is $55,000.

Department Email or Phone Number


Duties & Responsibilities



Job Duty

Plan, direct, and coordinate database enrichment and maintenance activities for bibliographic, authority, holdings, and item records; monitor emerging standards to ensure the accuracy and completeness of all records.



Job Duty

Assign and review work, orient and train staff, and make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline, performance appraisal, and training and career development of personnel.



Job Duty

Catalog educational and informational resources in multimedia and print formats using international cataloging codes, metadata formats for bibliographic description, LC- PCC Policy Statements, controlled vocabularies for assigning subjects, and LC or other classification systems as specified by local practice.



Job Duty

Create/update authority records for the Libraries’ online authority file; perform database maintenance or enrichment functions as required.



Job Duty

Participate in the development, documentation, and evaluation of unit policies and procedures.



Job Duty

Participate in metadata creation for specified digital collections and projects.



Job Duty

Actively participate in and positively contribute to the activities of the Libraries, university, and profession through such opportunities as related professional organizations, presentations, committee service, publication, etc.; keep abreast of professional literature and scholarly developments in areas of specialization and pursue opportunities for relevant professional development.



Job Duty

Perform other related duties as assigned.

Posting Detail Information

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

In the Applicant Documents section of this application, please provide an inclusive excellence statement describing how you would contribute to the development of a diverse and inclusive learning community at Ball State University through your teaching, research, and/or service. Please include examples of your contributions when possible. Word limit 500.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Inclusive Excellence Statement
Optional Documents
  1. Master's Transcripts

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