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Onboarding Coordinator and HR Office Administrator

Employer
Fairfield University
Location
Connecticut, United States
Salary
Salary Not Specified
Date posted
Feb 7, 2023

Job Details

Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

DEPARTMENT: Human Resources

KNOWLEDGE AND SKILL NEEDED:

EDUCATION: Bachelor’s degree or equivalent combination of education and experience

EXPERIENCE:
  • Excellent written and verbal communication skills; demonstrated organizational and interpersonal skills

  • Proficient with Microsoft Office

  • At least 2 years of HR experience

  • Good working knowledge of HR practices

  • Hands-on experience with Human Resources Information Systems (HRIS); Workday is a plus

REPORTS TO: Director, Talent Management

ESSENTIAL FUNCTIONS:
  • Ensure pre-employment requirements are met prior to the start date, particularly the I-9 process

  • Serve as frontline Workday support for employees having difficulty completing onboarding tasks

  • Ensure new employees are properly onboarded and have everything needed to start work on day 1: netid, Stagcard, parking sticker, etc.

  • Schedule and conduct benefits orientations for new full-time new hires

  • Schedule and coordinate faculty benefits overview for finalists

  • Organize new hire training and follow up to achieve a 100% completion rate

  • Verify all new hire data in Workday is complete and accurate

  • Assist Recruiter in logistics related to coordinating interview schedules and locations

  • Oversee and organize new hire orientation welcome event

  • Take the lead with gathering of H-1B filing materials such as job postings

  • Assist Director, Talent Management and Manager, Talent Management as necessary

  • Provide support in the professional development of HR and act as a responsible committee representative, as requested

  • Direct visitors to appropriate team members and/or answer basic HR related questions

  • Other duties as assigned by manager

Category:

HR - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu

Company

Fairfield Univesity

Our scenic, 200-acre campus is situated on the Connecticut coastline, just 60-minutes away from the heart of Manhattan and less than a mile from the beaches of Long Island Sound. But it’s more than just our surroundings that make our campus unique — it’s our commitment to each and every student’s personal and professional growth and their journey to becoming individuals of purpose.

For more than 80 years, Fairfield University has been graduating adept, accomplished, and socially responsible leaders in an academic community where the learning goes deeper, the friendships are more meaningful, and the experiences stay with you long after graduation. As a values-based, student-centric, outcomes-focused Jesuit Catholic University, we are committed to educating the whole person — mind, body, and spirit — and providing students with experiential learning and professional development opportunities that give them a competitive edge in today’s job market. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.

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