Coordinator - Grant Programs - Part Time - Continuing Education

Coordinator - Grant Programs - Part Time (JTED)

City Colleges of Chicago - Wilbur Wright

The Coordinator - Grant Programs - Part Time position is responsible for coordinating and performing a wide range of programmatic, procurement, and reporting activities associated with administering of the Job Training Economic Development (JTED) grant funded program. This position coordinates the provision of services, performs program functions, and oversees the provision of program support to clients/students as specified by the JTED grant. The JTED grant was created with the goal of fostering local economic development by linking the needs of the low wage/low skilled employed worker with the work force needs of local industry and linking the needs of the disadvantaged individual, including welfare recipients, with work force needs.

Essential Duties

• Provides information to staff, faculty, and clients/students on grant funded program’s objectives and intended outcomes, operating processes and procedures, and direct services provided to clients/students.
• Works directly with clients/students to provide services and assistance specified under the JTED grant program, adhering to operating procedures and funding requirements.
• Implements programs designed to meet grant objectives and outcomes by establishing work processes and overseeing the day to day operations to ensure the effective administration of program services.
• Prepares and facilitates presentations and workshops for clients/students.
• Maintains records and creates databases using Excel and accesses data on PeopleSoft (i.e. CS9, Open Book) to track program enrollment, level of activity and engagement with clients/students.
• Prepares narrative reports to document program activities, services provided, program outcomes, and achievements in compliance with reporting requirements.
• Prepares and assists clients/students in preparing forms, applications, and other documents needed to enroll or obtain services under the grant funded program.
• Prepares purchase requisitions, places orders with vendors, and verifies delivery of materials, supplies, equipment, and other goods acquired with program grant funds.
• Coordinates with Business Office to maintain account records of budgeted funds and to track and monitor expenditures and account balances.
• Plans and implements activities such as workshops, career fairs, and field trips for programs designed to engage students with an interest in pursuing career programs in a specific industry (i.e. healthcare, manufacturing, IT).
• Coordinating the provision of student support services and activities to students to meet program objectives and outcomes (i.e. workshops on soft skills development, career readiness skills).
• Works collaboratively with college administrators to plan, develop, and implement project initiatives and activities to accomplish grant funded program objectives.
• Prepares quarterly and annual progress reports and comply with other reporting requirements.

Qualifications

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.
• Master’s degree preferred.
• Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.
• Strong collaborator who can work within a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment .
• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).

We are an equal opportunity and affirmative action employer.
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