Manager, Procurement & Construction

Community College of Philadelphia


General Description
Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

The Manager, Procurement & Construction assists the Director in providing leadership in the daily activities of the purchasing function. This position maintains relationships with vendors or suppliers in the purchase of materials, supplies and services, primarily for construction and renovation projects, at the most favorable terms for the College. The Manager administers bids and proposals, qualifies vendors, evaluates bids, negotiates prices and terms for purchased construction services, processes requisitions, tracks purchases, monitors vendor quality, and maintains a current database of vendor information. Other responsibilities include supporting the Director in seeking new sources for procurement, contributing to the development of processes and procedures, and providing direction and guidance to staff within the Purchasing department.

Specific Responsibilities

• Administer the procurement of large dollar-volume contracts to include handling pre-bid meetings and requests for information, finalizing contracts, issuing purchase orders and initiating deposits and/or signing fees.
• Prepare and facilitate construction bidding and contract management, Professional Services as well as other general procurements.
• Prepare Requests for Bids and Proposals by assisting requestor with writing bid specifications; establish bid timeline; and extend bid invitations to qualified vendors.
• Receive and analyze bid responses; clarifying language/technical issues; and awarding bid to lowest responsible vendor.
• Provide leadership, direction and guidance to other Purchasing staff.
• Communicate purchasing procedures to departments and assist departments in initiating requests for goods and services.
• Assist the Director in seeking new sources for procurement.
• Assist in the development of processes and procedures to enhance operational efficiencies.
• Enter Purchase Order information into ERP software system.
• Enter contracts into Contract Management software system.
• Update appropriate vendor records and files.
• Maintain and resolve open invoices issues.
• Facilitate ERP training as required.
• Actively seek new sources of diverse vendors in compliance with College strategic goals.
• Keep abreast of current conditions and trends in the field of construction and procurement.
• Resolve procurement issues between end user department and vendor.
• Attend and participate in construction and/or purchasing-related events at area agencies and associations.
• Seek new sources for commodities and services and maintain proper business relationships with existing vendors.
• Deliver quality customer services to both internal and external constituents in a professional, helpful and courteous manner.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree required. Any and all degrees must be from a recognized institutional accreditor.
• Five (5) years construction procurement experience required.

• Ability to work within an enterprise-wide information system required.

• Strong organizational and time management skills required.
• Knowledge of Supply Chain Management concepts and principles.
• Ability to work independently, take initiative and collaborate with others required.
• Detail-oriented with excellent communications skills, both verbal and written, to effectively interact with people of diverse backgrounds required.

• Computer proficiency utilizing MS Word and Excel required.
• Ability to develop and integrate requirements to form the basis of a written proposal required.
• Ability to meet deadlines, bring projects to completion, and prioritize work required.
• Ability to analyze problems, troubleshoot issues and recommend appropriate solutions required.
• The ability to lead, manage and participate on project teams with shared responsibility for outcomes and decision-making.
• Ability to work effectively with all levels of management, other colleagues, and demonstrate initiative, mature judgment, superior customer service and the ability to anticipate the needs of the organization.
• An Eagerness to learn, personable demeanor and demonstrated ability to interact in a team oriented environment across multiple levels of an organization.
• Strong documentation, negotiation, and analytical skills required.
• Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff.
• Experience utilizing the American Institute of Architects ( AIA ) contractual documents.
• Experience with AIA contract management and change order processes.
• Able to read plans and understand construction documents and specifications/scope of work.

Preferred Qualifications

• Bachelor's degree in Construction Management, Engineering, Business Administration, Supply Chain, Finance preferred.
• Public bid experience preferred.
• Experience with contract management/negotiations with an emphasis on construction procurement and change management preferred.
• Prior supervisory experience preferred.
• Banner experience preferred.
• Access and PowerPoint preferred.
• Experience working in a collective bargaining environment with collective bargaining agreements preferred.

Work Location
Main Campus

Benefits
"Success Starts Here" is our message to the Philadelphia community - and at Community College of Philadelphia, we recognize that our success as a college and the success of our students starts with our employees. Our employees are vital to our success. Our total compensation package includes a comprehensive offer of benefits that are unrivaled by most.

Our benefits include:

• 100% College-paid medical, dental and prescription drug for employees and all of their eligible family members
• College-paid life and disability insurance
• College closes for Winter Break the week between Christmas and New Years and for a week in March for Spring Break
• College operates on a 4-day work week during the summer months (off on Fridays)
• Most employees work from home one day each week
• Tuition remission (for classes at the College)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution
• Health care and dependent care flexible spending accounts
• Paid vacation plus holiday and personal time off

Special Instructions to Applicants
THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE WORK

• Interested persons should complete an online application.
• Cover letter of interest and CV/resume REQUIRED .
• Name and contact information for three (3) references REQUIRED .
• Employment offers are contingent upon successful completion of background checks in accordance with the Pennsylvania Child Protective Services Law.
• Must be legally eligible to work in the U.S. Community College of Philadelphia is an affirmative action, equal opportunity and equal access employer.

Community College of Philadelphia is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Salary Grade or Rank
4

Salary Range
$62,672 - $103,410

Job Posting Open Date
12/06/2022

Type of Position
Administrator

Employment Status
Full-Time
Required Documents

• Resume
• Cover Letter/Letter of Application
Optional Documents
• References

PI203237419