Internal Auditor Assistant Manager (3920) EXTENDED

Position Summary

The Internal Auditor Assistant Manager is considered a senior-level auditor position reporting to the Chief Internal Auditor and functions as the direct supervisor of two graduate assistant internal auditors employed by the department each academic year. This auditor will be responsible to plan and execute audits, examine and evaluate information, communicate results, and follow up on corrective actions taken. The successful candidate will perform audits of complex organizational and functional activities of the University in accordance with professional standards and code of ethics promulgated by the Internal Audit Advisory Board established by the Fiscal Control and Internal Auditing Act of the State of Illinois.

Essential Duties and Responsibilities

This position requires a management and internal control systems examination and evaluation expert, who possesses the knowledge and skills essential to the performance of internal audits. The Internal Auditor Assistant Manager will:

• Plan and execute audits to evaluate the adequacy and effectiveness of the financial and administrative controls over complex University activities. This often requires gathering data that is not easily obtainable and must be analyzed in a creative fashion.
• Conduct audit testing to evaluate the adequacy and effectiveness of internal controls.
• Determine whether organizational units within the University are operating in compliance with management instructions, applicable external regulations, applicable University and Board of Trustees policies and procedures, and in a manner consistent with federal and state laws and regulations.
• Perform audit work timely according to the pre-approved audit budget.
• Maintain work papers to ensure adequate documentation and evidence to support audit conclusions.
• Develop and draft audit recommendations, which may not be readily apparent, for the correction of unsatisfactory conditions, improvements in operations, reductions in cost, and strengthen controls.
• Perform or assist in the performance of special reviews at the request of management.
• Assist with selecting, training, supervising, overseeing the activities and work product, and evaluating the internal audit graduate staff assistant(s). This will also include assisting with documentation and maintenance of procedures for the graduate assistant program.
• Assist the Chief Internal Auditor with the department’s external quality assurance review required by the Institute of Internal Auditor’s International Standards for the Professional Practice of Internal Auditors (Attribute Standard 1312 – External Assessments) and the related peer review required by the State (IL) Internal Audit Advisory Board as specified by the State of Illinois Fiscal Control and Internal Auditing Act [30 ILCS 10/2005(f)(3)]
• Review and edit all internal audit reports and correspondence, as needed, making suggestions to ensure that all reports are presented in a consistent format. Aid all auditors during their report writing and editing. Approve all draft reports and documentation, written by other auditors, prior to submission to the Chief Internal Auditor.
• Direct and supervise the activities of the graduate staff assistant(s), extra help personnel, and/or other auditors, as assignments require.
• Maintain proficiency and technical competence through professional development and engagement.
• Assist the Chief Internal Auditor with other supervisory or management duties as assigned.
• Promote the internal audit function while developing positive and collaborative business partnerships with University departments.
  
  

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Possession of a Bachelor’s Degree in information technology, accounting, business administration, finance or a related field
2. Two (2) years (24 months) of work experience performing duties comparable to those listed for the Internal Auditor Associate

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

1. Possession of the attributes required for the lower levels of this series
2. Thorough knowledge of federal and state laws, rules, and regulations related to internal auditing
3. Thorough knowledge of the principles, theories, and practices used in internal auditing and/or a knowledge of those used in specialized area(s)
4. Skill in detecting complex violations and non-compliance with laws, regulations, and policies
5. Skill in explaining and interpreting complex irregularities
6. Skill in preparing complete and accurate reports of complex audits
7. Ability to plan, supervise, and evaluate the work activities of other professional auditors and/or serve as a specialist
8. Ability to adapt auditing principles to difficult and complex work problems
9. Project management and data analysis experience

Specialty Factors (Civil Service)

N/A

Preferred Qualifications (Civil Service)

• Strong analytical skills
• Outstanding oral and written communication skills
• Knowledge of professional auditing standards set forth by The Institute of Internal Auditors
• Auditing experience or higher education experience
• Professional certification such as CIA, CPA, CISA or CFE
• Supervisory experience

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard Hours Per Week

37.50

Salary

$75,000 to $80,000 Annually

Hourly or Semi-monthly Pay Rate/Range

Semi-monthly $3,125.00 - $3,333.33

Earn Type

Salary

Application Procedure

Application Procedure

Application Procedure

Additional Position Details:

• Please submit a writing sample of a memorandum, report, analysis, etc. that will show your business writing capabilities.
• Click on Internal Auditor Assistant Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Out-of-state candidates must establish Illinois residency within 180 calendar days after start date.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Application Review Details:

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address and phone numbers. The information that you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

Exam Details:

• The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience and special credentials/qualifications (licenses, etc.). In order to determine an appropriate rating for each examination, a review of a résumé, cover letter, university/agency official employment application, college transcript, copies of license/certification and any other relevant material may be required.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/68787

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae
3. Transcripts (unofficial with official required at hire)
4. Writing Sample
5. List of at least 3 References

Optional Documents

1. Transcripts #2 (unofficial with official required at hire)
2. Transcripts #3 (unofficial with official required at hire)
3. Certifications/Licensure #1
4. Certifications/Licensure #2
5. Certifications/Licensure #3
6. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Select the answer that best describes your work experience performing management duties such as office and personnel administration, assigning work to staff, reviewing work activities and counseling staff on auditing practice, evaluating employee's job performance, approving or recommending personnel actions, and recommending standards and long-term goals for the area managed, as well as methods to improve its operational efficiency. Employer Name and Employment Dates must be provided below.
   • No work experience directly related to the job function described
   • My work experience relevant to the job function was performed under guidance.
   • My work experience relevant to the job function described was performed independently
2. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
3. * Select the answer that best describes your work experience establishing or recommending audit schedules and determining the frequency and priority of audits in accordance with audit standards and statutes. Employer Name and Employment Dates must be provided below.
   • No work experience directly related to the job function described
   • My work experience relevant to the job function described was performed under guidance
   • My work experience to the job function described was performed independently
4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
5. * Select the answer that best describes your work experience conducting especially sensitive, unusual, or complex audits (such as those involving IT, investigations, etc.) and evaluating special problems requiring a broad knowledge of auditing, management practices, and/or special regulations. Employer Name and Employment Dates must be provided below.
   • No work experience directly related to the job function described
   • My work experience relevant to the job function described was performed under guidance
   • My work experience to the job function described was performed independently
6. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
7. * Select the answer that best describes your work experience conducting preliminary reviews of audit reports completed by staff and approving or making recommendations for transmittal to management . Employer Name and Employment Dates must be provided below.
   • No work experience directly related to the job function described
   • My work experience relevant to the job function described was performed under guidance
   • My work experience to the job function described was performed independently
8. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response)
   
   (Open Ended Question)
   
   
9. Please mark all the completed degrees which you hold. Please remember to upload your unofficial transcript for all that have been marked.
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree or higher
10. * Have you attached all transcripts to support the degrees you are submitting for consideration?
    • Yes
    • No
11. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
12. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
13. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable